Executive Operations and Marketing Assistant

SCB Management Solutions Inc; Baltimore (MD); Hybrid; USD 39,000 - 44,000; Part time

Job summary

SCB Management Solutions, Inc. is seeking a highly organized, capable, and dependable part-time Executive Marketing and Operations Assistant to support our Founder and CEO and help coordinate selected marketing and business operations activities.

The role suits a self-starter who communicates well and can manage priorities independently. Working in a hybrid model, you will split time between the Baltimore Inner Harbor office and remote work, with at least two in-office days weekly.

Qualifications

• At least three years of relevant experience in executive support, administration, operations, marketing coordination, or a related position.
• Strong written, verbal, organizational, and proofreading skills.
• Experience coordinating calendars, meetings, documents, deadlines, and follow-up and preparing professional marketing or social-media content.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint or OneDrive.
• Ability to manage multiple assignments and work independently.
• Ability to work from SCB's Baltimore Inner Harbor office at least two days each week.

Responsibilities

• Coordinate the CEO's calendar, meetings, appointments, and reminders.
• Prepare and organize meeting materials, correspondence, presentations, and other documents.
• Track selected commitments and action items and provide timely follow-up.
• Coordinate occasional travel, events, and meeting logistics while handling confidential information with discretion.
• Maintain SCB's marketing and social-media calendar.
• Draft and schedule approved LinkedIn and other social-media content.
• Keep company biographies, project summaries, capability materials, and website content current.
• Coordinate content recognizing company achievements and suggest creative ways to strengthen SCB's visibility and engagement.
• Maintain selected company files, templates, contact information, and trackers.
• Help coordinate internal meetings, assignments, and due dates.
• Support limited onboarding, events, and business-development activities and recommend practical process improvements.
• Coordinate with SCB team members and external service providers when needed.

Skills

Team player

Self-starter

Independent worker

Follow-up

Attention to detail

Strong communicator

Discretion

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

OneDrive

Wrike

Trello

Canva

Adobe Acrobat

QuickBooks

Bill.com

Job description

Location: Baltimore Inner Harbor, Maryland

Work Arrangement: Hybrid; minimum of two days each week in the Baltimore Inner Harbor office

Employment Type: Part-Time, Non-Exempt; potential to Full-Time

Schedule: Approximately 20 to 30 hours per week

Compensation: $28.00-$32.00 per hour

Reports To: Founder and CEO

Position Summary

SCB Management Solutions, Inc. is seeking a highly organized, capable, and dependable part-time Executive Marketing and Operations Assistant to support our Founder and CEO and help coordinate selected marketing and business operations activities. We are looking for a professional who enjoys working independently, takes initiative, and follows through. The ideal candidate is a team player, self-starter, creative problem-solver, and strong communicator who can manage competing priorities without requiring close supervision.

This role offers meaningful responsibility and autonomy within a growing management consulting firm. Priorities will be established with the CEO so the position remains focused and manageable within the part-time schedule. While we have documented standard operating procedures (SOPs), we work in an emerging process and technology environment. Therefore, if you see challenges and opportunities, and enjoy finding and implementing innovative solutions, you will thrive with SCB. If you do not, we understand--this is definitely not the place for you.

About SCB

SCB Management Solutions, Inc. is a management consulting and project management firm that helps public-sector and mission-driven organizations improve performance by aligning people, processes, and technology.

Primary Responsibilities

Executive Support

Coordinate the CEO's calendar, meetings, appointments, and reminders.

Prepare and organize meeting materials, correspondence, presentations, and other documents.

Track selected commitments and action items and provide timely follow-up.

Coordinate occasional travel, events, and meeting logistics while handling confidential information with discretion.

Marketing and Social Media

Maintain SCB's marketing and social-media calendar.

Draft and schedule approved LinkedIn and other social-media content.

Keep company biographies, project summaries, capability materials, and website content current.

Coordinate content recognizing company achievements and suggest creative ways to strengthen SCB's visibility and engagement.

Business Operations

Maintain selected company files, templates, contact information, and trackers.

Help coordinate internal meetings, assignments, and due dates.

Support limited onboarding, events, and business-development activities and recommend practical process improvements.

Coordinate with SCB team members and external service providers when needed.

Essential Qualities

A team player who communicates openly and supports shared success.

A self-starter who recognizes what needs attention and takes appropriate action.

Comfortable with autonomy and able to work independently.

Tenacious about follow-up and completing commitments.

Innovative, highly organized, dependable, adaptable, and attentive to detail.

Professional and discreet, with the judgment to know when questions or approval are required.

Required Qualifications

At least three years of relevant experience in executive support, administration, operations, marketing coordination, or a related position.

Strong written, verbal, organizational, and proofreading skills.

Experience coordinating calendars, meetings, documents, deadlines, and follow-up and preparing professional marketing or social-media content.

Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint or OneDrive.

Ability to manage multiple assignments and work independently.

Ability to work from SCB's Baltimore Inner Harbor office at least two days each week.

Preferred Qualifications

Experience supporting a founder, CEO, small business, or professional-services firm.

Familiarity with LinkedIn, Canva, Adobe Acrobat, Wrike, Trello,, Quickbooks, Bill.com or similar business tools.

Experience supporting proposals, business development, professional events, or company communications; relevant college education is a plus.

Work Arrangement

This is a hybrid position requiring the employee to work from SCB's Baltimore Inner Harbor office at least two days each week. The specific in-office schedule will be coordinated with the Founder and CEO based on business needs. Additional in-person attendance may occasionally be required for meetings, company events, or time-sensitive priorities.

Compensation

The compensation range is $28.00-$32.00 per hour. The final rate will reflect the candidate's experience, skills, and demonstrated ability to perform the position's responsibilities.

Equal Employment Opportunity

SCB Management Solutions, Inc. provides equal employment opportunities to qualified applicants and employees without regard to any status protected by applicable law and provides reasonable accommodations as required by law.