Executive Operations & Analytics Coordinator

Houchens-Food-Group,-Inc.

Delafield (KY)

On-site

USD 55,000 - 85,000

Full time

14 days+

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Job summary

Houchens Food Group is seeking an Operations Support Coordinator to provide executive-level administrative and operational support, manage calendars, travel, and confidential information in a fast-paced environment. The role requires advanced Excel, Word, and Power BI skills, plus openness to AI tools for reporting and workflow automation, making you a proactive, detail‑oriented team player.

This is a full-time position based in Kentucky with opportunities to improve processes and support

Qualifications

Advanced proficiency in Microsoft Excel, including formulas, pivot tables, charts, data organization, and reporting.
Advanced proficiency in Microsoft Word, including document formatting, templates, tables, and professional correspondence.
Strong working knowledge of Microsoft Power BI, including dashboard creation, data visualization, and report maintenance.
Strong written and verbal communication skills.
Excellent organizational, time-management, and problem-solving abilities.
Demonstrated ability to manage competing priorities and meet deadlines with limited supervision.
High level of professionalism, discretion, and sound judgment.
Exceptional attention to detail and commitment to accuracy.
Ability to handle confidential and sensitive business information appropriately.

Responsibilities

Provide executive-level administrative and operational support to senior leadership.
Manage complex calendars, meetings, appointments, and scheduling priorities.
Coordinate meetings, prepare agendas and presentation materials, take notes, and track follow-up items.
Draft, edit, format, and proofread correspondence, reports, presentations, and other business documents.
Develop and maintain advanced Excel workbooks, reports, trackers, formulas, pivot tables, charts, and data analyses.
Create, maintain, and update Power BI dashboards and reports to support business decision-making.
Compile information from multiple sources and present findings in a clear, accurate, and professional format.
Coordinate travel arrangements, itineraries, expense reports, and related documentation.
Monitor deadlines, projects, and action items on behalf of executive leadership.
Maintain organized electronic and physical records while ensuring the confidentiality of sensitive information.
Support departmental projects, business initiatives, and day-to-day office operations.
Identify opportunities to improve administrative processes, reporting methods, and operational workflows.
Communicate professionally with internal departments, vendors, business partners, and other stakeholders.
Use available technology and AI-enabled tools to enhance productivity, streamline recurring tasks, and improve the quality of business materials.
Perform other duties and special projects as assigned.