Executive Operations & Data Insights Coordinator

Houchens-Food-Group-Inc; Bowling Green (KY); On-site; USD 36,000 - 60,000; Full time

Job summary

Houchens Food Group seeks an Operations Support Coordinator to provide executive administrative and operational support across the organization.

The ideal candidate will be proactive, highly organized, discreet, and proficient with Excel, Word, and Power BI, with experience using AI tools to boost efficiency and reporting.

You will manage complex calendars, draft business documents, create dashboards, coordinate travel, and help streamline processes to support leadership decisions.

Qualifications

• Advanced proficiency in Microsoft Excel, including formulas and pivot tables.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience with Power BI for dashboards and reporting.
• Proactive, detail-oriented, and capable of managing competing priorities.

Responsibilities

• Provide executive-level administrative and operational support to senior leadership.
• Manage calendars, meetings, and scheduling priorities.
• Coordinate meetings, agendas, notes, and follow-up items.
• Draft, edit, format, and proofread business documents.
• Develop Excel workbooks, reports, trackers, and data analyses.
• Create and maintain Power BI dashboards and reports.
• Coordinate travel arrangements and expense reports.
• Monitor deadlines and action items for leadership.
• Maintain organized records and confidentiality of sensitive information.
• Support projects and day-to-day office operations.
• Identify opportunities to improve processes and workflows.
• Communicate professionally with departments, vendors, and partners.
• Utilize AI-enabled tools to enhance productivity and reporting.

Skills

Executive support

Discretion

Time management

Communication

Attention to detail

Problem-solving

Confidential information handling

Education

Associate’s or bachelor’s degree in business administration or related field

Tools

Microsoft Excel

Microsoft Word

Power BI

Job description

Houchens Food Group seeks an Operations Support Coordinator to provide executive administrative and operational support across the organization.

The ideal candidate will be proactive, highly organized, discreet, and proficient with Excel, Word, and Power BI, with experience using AI tools to boost efficiency and reporting.

You will manage complex calendars, draft business documents, create dashboards, coordinate travel, and help streamline processes to support leadership decisions.