Executive Administrative & Operations Coordinator

Stanford Health Care; California (MO); On-site; USD 66,124 - 74,390; Full time

Job summary

Stanford Health Care Redwood City is seeking an Administrative Coordinator to provide day-to-day administrative support in the Executive Administrative Suite. You will plan complex assignments, resolve problems, and interpret policy while collaborating with executives and staff.

The role includes recruitment coordination, defining roles, monitoring workflow, budgeting, scheduling coverage, and ensuring high levels of service in a fast-paced hospital environment.

Qualifications

• Associate’s degree from an accredited college or university.
• Minimum of 5 years of progressively responsible administrative/support/office management experience, including at least 1 year of supervisory experience.
• Excellent accuracy, attention to detail and proofreading skills.

Responsibilities

• Develop and manage office systems to provide a functional, cost‑effective working environment.
• Anticipate potential system breakdowns or communication gaps and take corrective action.
• Coordinate office coverage, maintain accessibility and support across the organization, approve staff time off, and develop contingency plans for peak periods.
• Develop solutions for team projects, encourage collaboration, teamwork, and accountability to provide high levels of service to executives and visitors.
• Formulate and administer assigned budgets, utilize resources efficiently, and pursue creative solutions to reduce cost and improve service levels.
• Adhere to Stanford Health Care policies and procedures.

Skills

Attention to detail

Confidentiality

Planning & organizing

Professional communication

Customer service

Microsoft Office

Team collaboration

Multitasking

Education

Associate’s degree

Tools

Microsoft Office

Job description

Stanford Health Care Redwood City is seeking an Administrative Coordinator to provide day-to-day administrative support in the Executive Administrative Suite. You will plan complex assignments, resolve problems, and interpret policy while collaborating with executives and staff.

The role includes recruitment coordination, defining roles, monitoring workflow, budgeting, scheduling coverage, and ensuring high levels of service in a fast-paced hospital environment.