Executive Operations & Administrative Coordinator

Peerless Inc; Buffalo (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

Peerless Inc in Buffalo, NY is seeking an Administrative Operations Coordinator to support cross-department collaboration, manage administrative functions, and drive operational efficiency.

You will assist the President and COO, coordinate calendars and meetings, manage reception and office operations, and help maintain the company website and LinkedIn presence while delivering exceptional customer service to clients and colleagues.

Qualifications

• High school diploma or equivalent required; associate/bachelor preferred.
• 3+ years in customer-facing or administrative role.
• Proficiency in MS Office, Google Suite, and CRM software.
• Strong communication and organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Executive Support: manage President and COO calendars, meetings, travel, and reports.
• Customer Service: serve as a friendly contact for clients and customers.
• Office Administration: manage supplies, filing, and correspondence; maintain organized workspace.
• Office Management: coordinate vendors, equipment, and facility maintenance; ensure policy compliance.
• Reception: greet visitors and support a professional first impression.
• Meeting Coordination: schedule, set up rooms, prepare agendas and notes.
• Event Assistance: help plan internal events and company activities.
• Recruiting Support & Interview Scheduling: schedule interviews, manage calendars, send confirmations and follow-ups.
• Communication: liaison between departments and external partners to ensure timely workflow.
• Website & Social Media: assist with website updates and LinkedIn content; manage weekly LinkedIn reposts.

Skills

Organizational skills

Communication

Problem-solving

Autonomy

Attention to detail

Adaptability

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

CRM software

Business tech tools

Job description

Peerless Inc in Buffalo, NY is seeking an Administrative Operations Coordinator to support cross-department collaboration, manage administrative functions, and drive operational efficiency.

You will assist the President and COO, coordinate calendars and meetings, manage reception and office operations, and help maintain the company website and LinkedIn presence while delivering exceptional customer service to clients and colleagues.