Executive Operations & Admin Manager

People Architectural Group; North Chicago (IL); On-site; USD 54,000 - 66,000; Full time

Job summary

People Architectural Group, LLC in North Chicago, IL is seeking an Operations Manager to oversee administrative systems and day-to-day operations, partnering with executive leadership to ensure efficient execution.

The role provides executive support to the Executive Director, coordinates board activities, travels, CRM management, and organizational records while improving workflows and overall efficiency.

Qualifications

• Bachelor's degree preferred; equivalent relevant experience may be considered.
• Experience in operations, executive support, nonprofit/association administration, or project management.
• Ability to manage multiple priorities with strong attention to detail.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office/Microsoft 365, CRM or database systems, and virtual meeting platforms.
• Ability to work independently, exercise good judgment, and maintain confidentiality.
• US work authorization is required.

Responsibilities

• Manage day-to-day administrative operations and organizational systems.
• Provide executive support to the Executive Director, including scheduling and travel arrangements.
• Coordinate Board and committee meeting logistics, materials, records, and follow-up actions.
• Administer membership processes, CRM management, and communications.
• Coordinate logistics for meetings, conferences, and regional events.
• Handle organizational travel processes and expense documentation per policy.
• Maintain files, contracts, vendor records, calendars, and templates.
• Coordinate purchasing, vendors, supplies, and technology needs.
• Support Finance with invoices, receipts, and purchasing records.
• Maintain calendars, dashboards, and deadlines for deliverables.
• Support staff onboarding and personnel records.
• Develop and improve administrative workflows for efficiency.

Skills

Communication skills

US work authorization

Independent work

Interpersonal skills

Education

Bachelor's degree preferred

Tools

Microsoft Office/Microsoft 365

CRM/database systems

Virtual meeting platforms

Job description

People Architectural Group, LLC in North Chicago, IL is seeking an Operations Manager to oversee administrative systems and day-to-day operations, partnering with executive leadership to ensure efficient execution.

The role provides executive support to the Executive Director, coordinates board activities, travels, CRM management, and organizational records while improving workflows and overall efficiency.