Operations Manager

AIA Georgia; Atlanta (GA); On-site; USD 100,000 - 110,000; Full time

Job summary

Historical Concepts, LLC in Atlanta, GA is seeking an Operations Manager to join a collaborative team of architects, designers and project managers. You will coordinate project delivery, scheduling and risk management to ensure day-to-day operations align with the firm’s goals.

The role requires 10+ years in architecture or related operations, a BA in Business or related field, strong English communication, and proficiency with Microsoft Office and contract processes.

Qualifications

• 10+ years of progressive experience in architecture/engineering operations.
• Bachelor’s degree in Business or related field.
• Proficiency in English (spoken and written).
• Strong working knowledge of Microsoft Office.
• Experience with AIA contract software is a plus.

Responsibilities

• Support the implementation of practices and procedures for project management.
• Support scheduling and allocation of design projects among staff.
• Manage and implement proposal and agreement practices and procedures.
• Review, recommend and advise on contract forms and related amendments.
• Advise on agreements with suppliers, vendors, and landlords as appropriate.
• Manage the acquisition of insurance and related policy considerations.
• Coordinate professional registrations and continuing education requirements.
• Participate in strategic projects and initiatives as assigned.

Skills

Operations management

English proficiency

Strong communication

Education

Bachelor's degree in Business

Tools

Microsoft Office

AIA contract software

Job description

• Full Time
• Atlanta
• Posted 1 week ago
• $100,000-110,000 USD / Year

Historical Concepts, LLC

Historical Concepts is an architectural firm established in 1982

Operations Manager

Full-Time | In-Person

Atlanta, GA

Historical Concepts is looking for a professional and execution focused Operations Manager to join their team. The Operations Manager works in a team environment to assist architects, designers and project managers with project delivery. Project planning, scheduling and risk mitigation are integral to project success. Individual will help ensure that day-to-day operations align with the Firm’s business goals, working closely with all practice areas and senior leadership.

Position Details

Key Responsibilities:

• Support the implementation of practices and procedures for project management.
• Support the implementation of scheduling and allocation of design projects among design staff.
• Manage and implement proposal and agreement practices and procedures.
• Primarily through proposal review (including RFQ and RFP forms) and agreement authorship, including related amendments.
• Review, recommend and advise on other agreement forms such as confidentiality, non-disclosure, and non-compete.
• Recommend and advise on agreements with suppliers, vendors, and landlords as appropriate.
• Manage and implement the acquisition of property, casualty, and professional liability insurance (excluding employee benefits).
• Advise on policy coverage levels and deductibles.
• Work with insurance brokers and carriers for endorsements to policies, audits, and claim management.
• Manage the Board of Architects registrations for the Firm and the Best Practices Director, Secretary of State registrations for the Firm, and the process to monitor and acquire continuing education credits needed by the President and the Best Practices Director.
• Strategic projects and initiatives as may be assigned.

Working Style & Role Expectation

• Timely and thorough; executes routine operational tasks without sacrificing attention to detail; ensures accuracy and consistency.
• Strong follow-through, reliability and proactive communication are essential; a high level of individual ownership while working collaboratively with colleagues.
• Ability to bring others together to resolve challenges, reconcile gaps and variances in information.
• Communicates regularly with leadership, providing updates on outstanding projects or initiatives; escalates risk management related items appropriately.
• Ability to recognize variables, detect problems, and adapt accordingly; use logic and reasoning to identify strengths and weaknesses of solutions to problems.
• Recognize the importance of coworker experience as integral to shared interactions; successful experiences with coworkers are marked by a proactive approach, respect, and personalization.

Qualifications

• 10+ years of progressive experience, including prior experience managing operations in the architecture and/or related engineering industry.
• Bachelor’s degree in Business or related field.
• Proficient with oral comprehension, oral expression, written comprehension, written expression, speech recognition and speech clarity abilities in English.
• Competency in Microsoft is a must: Word, Outlook, Teams, Excel.
• Experience with AIA contract software a plus but not a requirement.

Contact

50 Hurt Plaza SE

Unit 109,

Atlanta, GA 30303

Phone: [phone]