Executive Office & Travel Operations Specialist

RTL Group; Germany (OH); On-site; USD 55,000 - 81,000; Full time

Job summary

RTL Group is Europe’s leading entertainment company, spanning TV, streaming, print, digital, radio and podcasts. We are seeking an Executive Assistant/Office Manager to support the CEO and CFO with travel, expense processing, procurement and administrative operations.

You will coordinate domestic and international travel, prepare Concur claims, create POs, review invoices, and help organise Executive Office meetings and cross-border activities, including Luxembourg by necessity.

Qualifications

• 3–5 years in Executive Assistant, Office Management or comparable role.
• Strong organisational and coordination skills with a service mindset.
• Ability to manage multiple priorities in a fast-paced executive environment.
• Proactive, reliable and discreet handling of confidential information.
• Fluent English; German is an advantage.
• Proficient in Microsoft Office; Concur experience desirable.
• Flexible, resilient and able to adapt to changing priorities.

Responsibilities

• Coordinate domestic and international travel for the CEO and CFO.
• Prepare and process travel expense claims in Concur for the CEO and CFO.
• Support intercompany recharge documentation for CEO travel expenses.
• Create Purchase Orders (POs) and support related procurement administration.
• Review and process invoices in accordance with internal approval processes.
• Support the administration of tax-related processes where applicable.
• Coordinate logistics of Executive Office meetings, including rooms, catering and tech setup.
• Provide operational support during periods of high Executive Committee activity.
• Act as back-up for the Executive Assistant team during holidays and other absences.
• Provide administrative support to the Luxembourg Executive Office when required.
• Contribute to the continuous improvement and standardisation of Executive Office processes.

Skills

Organisational skills

Multitasking

Discretion

Attention to detail

Fluent English

German advantage

Microsoft Office

Concur experience

Problem solving

Tools

MS Office

Concur

Job description

RTL Group is Europe’s leading entertainment company, spanning TV, streaming, print, digital, radio and podcasts. We are seeking an Executive Assistant/Office Manager to support the CEO and CFO with travel, expense processing, procurement and administrative operations.

You will coordinate domestic and international travel, prepare Concur claims, create POs, review invoices, and help organise Executive Office meetings and cross-border activities, including Luxembourg by necessity.