Executive Office & Travel Coordinator

Barnes Group Inc.; Windsor (CT); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Barnes Aerospace is seeking an organized and detail-oriented Office Coordinator to support our team. This position provides administrative assistance to the Executive Office Manager across headquarters to ensure smooth day-to-day office operations.

This hybrid role requires 3 days per week onsite in Glastonbury, CT, with the ability to support multiple priorities in a fast-paced environment. The role includes travel coordination, meeting scheduling, expense reporting, vendor liaison, and back-up

Qualifications

• 3+ years of administrative support in a manufacturing environment.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Experience with SAP Concur and expense reporting.
• Strong multitasking and confidentiality.

Responsibilities

• Coordinate staff travel using Concur, including air, hotel, and ground transport.
• Schedule meetings in Outlook and reserve rooms at multiple sites.
• Support on-site meetings at Glastonbury HQ with room setup and catering.
• Prepare and submit employee expense reports using SAP Concur Expense.
• Maintain office supplies inventory and place orders to keep stock.
• Monitor office equipment and arrange service when needed.
• Handle mail, packages, and daily shipments via UPS/FedEx.
• Assist with basic bookkeeping and invoicing through the expense system.
• Provide back-up support to CEO/COO when needed.

Skills

Microsoft Office

SAP Concur

Outlook scheduling

Multitasking

Attention to detail

Independent work

Customer service

Education

High School Diploma or better

Tools

Concur Expense

Job description

Barnes Aerospace is seeking an organized and detail-oriented Office Coordinator to support our team. This position provides administrative assistance to the Executive Office Manager across headquarters to ensure smooth day-to-day office operations.

This hybrid role requires 3 days per week onsite in Glastonbury, CT, with the ability to support multiple priorities in a fast-paced environment. The role includes travel coordination, meeting scheduling, expense reporting, vendor liaison, and back-up