Hybrid Office Coordinator: Travel & Admin Support

Barnes Aerospace; Glastonbury (CT); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Barnes Aerospace is seeking an organized Office Coordinator to support our Executive Office and multiple departments at headquarters in a hybrid role based in Glastonbury, CT. You will handle travel, meetings, expense reports, and general office operations with discretion.

The ideal candidate has 3+ years of admin experience in manufacturing, strong MS Office skills, and familiarity with SAP Concur. This role supports the CEO/COO as needed and interacts with vendors and facilities.

Qualifications

• 3+ years of administrative support in a manufacturing environment.
• Proficiency in Microsoft Office suite, Excel, Word, PowerPoint, and Outlook.
• Working knowledge of SAP Concur for travel and expenses.
• Ability to schedule meetings and manage calendar with confidentiality.

Responsibilities

• Coordinate staff travel using Concur, including air, hotel, and ground transportation.
• Schedule meetings in Outlook and reserve rooms across multiple sites.
• Support on-site meetings at Glastonbury HQ with room setup and catering.
• Prepare, reconcile, and submit employee expense reports via SAP Concur Expense.
• Maintain office supplies inventory and place orders to ensure stock levels.
• Monitor office equipment and arrange servicing as needed.
• Assist with basic bookkeeping and invoicing through the expense system.
• Provide back-up support to CEO/COO as required.

Skills

Microsoft Office

Outlook scheduling

Attention to detail

Multitasking

Education

High School diploma

Tools

SAP Concur

Job description

Barnes Aerospace is seeking an organized Office Coordinator to support our Executive Office and multiple departments at headquarters in a hybrid role based in Glastonbury, CT. You will handle travel, meetings, expense reports, and general office operations with discretion.

The ideal candidate has 3+ years of admin experience in manufacturing, strong MS Office skills, and familiarity with SAP Concur. This role supports the CEO/COO as needed and interacts with vendors and facilities.