Hybrid Office Coordinator: Exec & Travel Support

BARNES; Windsor (CT); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Barnes Aerospace is seeking an organized and detail-oriented Office Coordinator to support our team at headquarters in Glastonbury, CT. This role provides administrative help to the Executive Office Manager and collaborates across departments to ensure smooth day-to-day operations.

The position is hybrid, requiring a minimum of three onsite days per week, with a proactive, dependable candidate who can support multiple priorities in a fast-paced environment.

Qualifications

• 3+ years of administrative support background in a manufacturing environment.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Working knowledge of SAP Concur.

Responsibilities

• Coordinate travel for staff using Concur, including air, hotel, and ground transportation in line with policies.
• Schedule meetings via Outlook and reserve meeting rooms at multiple sites.
• Support on-site meetings at Glastonbury HQ (room setup, catering).
• Prepare, reconcile, and submit employee expense reports using SAP Concur Expense.
• Maintain office supplies inventory and place orders.
• Monitor office equipment and arrange service as needed.
• Perform record keeping and digital filing.
• Sort mail and packages and coordinate daily shipments (UPS, FedEx).
• Assist with basic bookkeeping and invoicing through the expense system.
• Assist with planning and executing company events and employee activities.
• Serve as main contact for external vendors and building management.
• Provide backup support to the CEO/COO in absence of the Executive Office Manager.

Skills

Administrative support

Microsoft Office

Outlook scheduling

SAP Concur

Time management

Attention to detail

Education

High School Diploma

Tools

SAP Concur Expense

Job description

Barnes Aerospace is seeking an organized and detail-oriented Office Coordinator to support our team at headquarters in Glastonbury, CT. This role provides administrative help to the Executive Office Manager and collaborates across departments to ensure smooth day-to-day operations.

The position is hybrid, requiring a minimum of three onsite days per week, with a proactive, dependable candidate who can support multiple priorities in a fast-paced environment.