Hybrid Office Coordinator - Travel, Scheduling & Admin Support

Barnes Group; Windsor (CT); Hybrid; USD 42,000 - 60,000; Full time

Job summary

BARNES AEROSPACE seeks an organized Office Coordinator to support the Executive Office Manager and multiple departments at headquarters. The role requires proactive, dependable performance and the ability to manage several priorities in a fast-paced environment.

The position is hybrid, with a minimum of three onsite days per week at the Glastonbury, CT headquarters, and responsibilities spanning travel, calendar management, meetings, expense reporting, and vendor coordination.

Qualifications

• 3+ years of administrative support background, preferably in a manufacturing environment.
• Proficiency in Microsoft Office applications and ability to create reports, presentations, and business correspondence.
• Working knowledge of SAP Concur and expense reporting systems.
• Ability to schedule Meetings using Microsoft Outlook and manage calendar coordination.
• Excellent multitasking, time-management, confidentiality, and customer-service orientation.

Responsibilities

• Coordinate travel for staff using Concur, including air, hotel, and ground transportation in line with policies.
• Schedule meetings via Outlook and reserve rooms across multiple sites.
• Support on-site meetings at Glastonbury HQ including room setup and catering.
• Prepare, reconcile, and submit expense reports using SAP Concur Expense while complying with policies.
• Maintain office supplies inventory and place orders as needed, monitor equipment and arrange service.
• Perform data entry and digital filing; sort and distribute mail, email, and packages daily.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Tools

SAP Concur

Job description

BARNES AEROSPACE seeks an organized Office Coordinator to support the Executive Office Manager and multiple departments at headquarters. The role requires proactive, dependable performance and the ability to manage several priorities in a fast-paced environment.

The position is hybrid, with a minimum of three onsite days per week at the Glastonbury, CT headquarters, and responsibilities spanning travel, calendar management, meetings, expense reporting, and vendor coordination.