Executive Office Services Coordinator

RIVER BEND HOLDINGS, LLC; Naples (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

River Bend Administration is hiring an Office Services Coordinator to provide front-office coverage and administrative support in a private office environment in Naples, FL. You will assist the Executive Assistant CEO with tasks, coordinate events, manage office operations, and help maintain a welcoming atmosphere for employees, guests, and vendors.

Ideal applicants have at least 2 years in administrative roles, strong communication and organizational skills, and proficiency with Microsoft

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years in administrative or office support.
• Ability to sit/stand for extended periods; lift up to 25 pounds.
• Professional demeanor with strong customer service skills.
• Team player with interpersonal skills and reliability.
• Attention to detail and strong organizational abilities.
• Experience managing records and filing.
• Familiarity with standard office procedures.

Responsibilities

• Provide front-office coverage in a private office, greeting visitors and directing them appropriately.
• Support the Executive Assistant CEO with general admin tasks and event coordination.
• Order and maintain office supplies and keep common areas stocked and organized.
• Process incoming mail, scan, save locally, and file documents as required.
• Prepare certified mail and coordinate post office needs as directed.
• Coordinate express mail services and review invoices.
• Assist with copying, faxing, scanning, and filing tasks.
• Coordinate local signature, delivery and document-handling errands.
• Coordinate vendor and facilities support and related office maintenance.
• Assist with annual registrations and maintain accurate records.
• Deliver excellent customer service with a professional, helpful attitude.

Skills

Front desk

Communication

Attention to detail

Time management

MS Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

River Bend Administration is hiring an Office Services Coordinator to provide front-office coverage and administrative support in a private office environment in Naples, FL. You will assist the Executive Assistant CEO with tasks, coordinate events, manage office operations, and help maintain a welcoming atmosphere for employees, guests, and vendors.

Ideal applicants have at least 2 years in administrative roles, strong communication and organizational skills, and proficiency with Microsoft