Front Office & Admin Coordinator – Remote-Optional

WALTON ENTERPRISES & WALTON FAMILY FOUNDATION; Naples (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

River Bend Administration, LLC in Naples, FL is seeking an Office Services Coordinator to provide front-office presence and administrative support in a private office environment. The role collaborates with the Executive Assistant CEO on tasks, events, and daily operations to ensure a professional, organized, and welcoming workspace for staff, guests, and vendors.

The position requires a high school diploma and at least 2 years of administrative experience; candidates should be detail-oriented,

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative/office support experience.
• Able to sit or stand for extended periods and lift up to 25 pounds.
• Professional demeanor with strong customer service skills.
• Strong team player with interpersonal skills.
• Attention to detail and organizational abilities.
• Familiarity with office procedures and basic document management.

Responsibilities

• Provide front-office coverage in a private office environment, greeting scheduled visitors, guests and vendors and directing them appropriately.
• Support the Executive Assistant CEO with general administrative tasks, event coordination, meeting preparation, logistics, and office management.
• Order and maintain office supplies, groceries, beverages, snacks, and breakroom inventory; keep areas stocked and organized.
• Process incoming mail, scanning, filing, and routing as needed; prepare certified mail and coordinate post office needs.
• Coordinate express mail services, including FedEx origination and invoice review.
• Support copying, faxing, scanning, filing, and document organization.
• Coordinate local signature, delivery, and document-handling errands as requested.
• Coordinate vendor and facilities support and related office maintenance needs.
• Assist with maintaining and filing annual registrations as directed.
• Deliver excellent customer service with a professional, positive attitude.

Skills

Front desk support

Communication skills

Customer service

Organization

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

River Bend Administration, LLC in Naples, FL is seeking an Office Services Coordinator to provide front-office presence and administrative support in a private office environment. The role collaborates with the Executive Assistant CEO on tasks, events, and daily operations to ensure a professional, organized, and welcoming workspace for staff, guests, and vendors.

The position requires a high school diploma and at least 2 years of administrative experience; candidates should be detail-oriented,