C-Suite Executive Assistant: Travel, IR & Events

Jobtailor; Illinois; On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor in the United States is seeking an experienced Executive Assistant to support the CEO and CTO. You will manage calendars, coordinate travel, prepare materials, and oversee communications to ensure smooth operations across the leadership team.

This role requires bilingual English and Hebrew, strong organizational skills, and the ability to multitask under tight deadlines. You will partner with investors, coordinate events, and help prepare fundraising packages.

Qualifications

• 5+ years of experience as an Executive Assistant at the C-suite level.
• Proficient with Google Suite and Slack.
• Excellent written and verbal communication in Hebrew and English.
• Strong organizational and time-management skills.
• Ability to multitask and solve problems proactively.
• Experience booking complex travel and handling last-minute changes.
• Flexible availability, including after hours and weekends.

Responsibilities

• Provide regular reports to CEO and CTO, including daily task plans, project updates, and meeting follow-ups.
• Manage complex calendar scheduling, optimize time, and proactively resolve conflicts.
• Plan and book international travel, including flights, hotels, ground transportation, visas, and itineraries.
• Assist with fundraising activities and investor relations.
• Prepare fundraising materials and coordinate investor meetings.
• Prepare meeting agendas and compile information packages.
• Track and manage expenses and process reimbursements.
• Plan and execute corporate events.
• Attend meetings, take detailed minutes, and follow up on action items.
• Serve as the primary liaison between executives, clients, and vendors.
• Proofread, edit, and format presentations, reports, and other documents.
• Coordinate event logistics, including reservations, transportation, and entertainment.
• Manage incoming and outgoing communications, including emails and calls.
• Perform other duties as assigned by management.

Skills

Executive support

Calendar management

Travel coordination

Bilingual communication

Tools

Google Suite

Slack

Job description

Jobtailor in the United States is seeking an experienced Executive Assistant to support the CEO and CTO. You will manage calendars, coordinate travel, prepare materials, and oversee communications to ensure smooth operations across the leadership team.

This role requires bilingual English and Hebrew, strong organizational skills, and the ability to multitask under tight deadlines. You will partner with investors, coordinate events, and help prepare fundraising packages.