Executive Office Coordinator | Onsite in Downtown LA

KCG Search; Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

KCG Search is seeking an organized Office Coordinator in Downtown Los Angeles to support daily operations and assist executive leadership. The role involves ensuring a welcoming office, coordinating calendars and travel, and partnering with a collaborative leadership team.

Ideal candidates have strong organizational skills, experience in office administration, and proficiency with Microsoft Outlook and calendar management.

Qualifications

• Experience in office coordination, administration, reception, or executive support.
• Strong organizational and multitasking skills.
• Professional communication and interpersonal abilities.
• Comfortable using Microsoft Outlook, calendars, office technology, and learning new systems.
• Highly dependable with excellent attention to detail.
• Full-time, onsite; Monday–Friday; Downtown Los Angeles.

Responsibilities

• Manage day-to-day office operations and facilities.
• Maintain office supplies, conference rooms, and common areas.
• Coordinate vendors, deliveries, and building management.
• Serve as the first point of contact for visitors and incoming calls.
• Coordinate calendars and travel arrangements for executive leadership.
• Schedule meetings and assist with board meeting logistics.
• Coordinate company events, team lunches, and special projects.
• Assist with event planning and organizational initiatives.

Skills

Office coordination

Administration

Reception

Executive support

Professional communication

Microsoft Outlook

Calendar management

Attention to detail

Tools

Microsoft Outlook

Office technologies

Job description

KCG Search is seeking an organized Office Coordinator in Downtown Los Angeles to support daily operations and assist executive leadership. The role involves ensuring a welcoming office, coordinating calendars and travel, and partnering with a collaborative leadership team.

Ideal candidates have strong organizational skills, experience in office administration, and proficiency with Microsoft Outlook and calendar management.