Executive & Office Operations Specialist

Keller North America, Inc.; Shipley Corner (MD); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

401(k) + matching

Health, Dental, Vision insurance

Life insurance

Paid time off (PTO)

Holiday Pay

Job summary

Keller North America, Inc. is seeking an Office Operations Specialist to coordinate day-to-day corporate office functions, support executives, and streamline business processes.

The role emphasizes professionalism, confidentiality, and a proactive, customer-focused approach. The ideal candidate will have a Bachelor’s degree (preferred), at least five years of admin or executive support experience, and strong MS Office/SharePoint skills.

Qualifications

• Bachelor's degree preferred.
• Minimum of five years of administrative or executive support experience.
• Experience planning meetings, events, or corporate functions is strongly preferred.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams; SharePoint experience is preferred.
• Ability to anticipate needs, solve problems independently, and manage competing priorities.
• Professional demeanor with a positive, customer-focused attitude.

Responsibilities

• Provide administrative support to the operations and events manager and department leaders.
• Manage complex calendars, schedule meetings, and maintain department and executive meeting schedules.
• Assist with meeting logistics, including room reservations, catering, audiovisual support, agendas, and meeting materials.
• Prepare, edit, and format PowerPoint presentations, reports, correspondence, and other business documents.
• Maintain and organize SharePoint sites and departmental files.
• Serve as a liaison between internal departments, vendors, and office visitors to ensure a positive customer experience.
• Support office operations, employee engagement initiatives, and special projects as assigned.
• Assist in managing office communications and collaborate with internal teams and external vendors.
• Handle confidential information with professionalism and discretion.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Time management

Multitasking

Written and verbal communication

Customer-focused attitude

Education

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Keller North America, Inc. is seeking an Office Operations Specialist to coordinate day-to-day corporate office functions, support executives, and streamline business processes.

The role emphasizes professionalism, confidentiality, and a proactive, customer-focused approach. The ideal candidate will have a Bachelor’s degree (preferred), at least five years of admin or executive support experience, and strong MS Office/SharePoint skills.