Administrative Operations Coordinator

7Seventy; United States; On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid Time Off

Professional development

Collaborative culture

Job summary

Keller Executive Search is seeking an Administrative Assistant to support our executive search professionals and ensure smooth daily operations. This remote role offers impact, variety, and opportunities for professional growth within a global firm.

You will manage executive calendars, coordinate travel, prepare correspondence and presentations, maintain filing systems, and assist in research to support candidate sourcing and client needs.

Qualifications

• Previous experience as an Administrative Assistant or similar role.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, edit, and format correspondence, reports, and presentations.
• Maintain filing systems and organize documents for client projects.
• Conduct research to support candidate sourcing and client needs.
• Provide general administrative assistance to executive search professionals.
• Communicate with clients and candidates to ensure a professional experience.

Skills

Calendar management

Organizational skills

Communication

Multitasking

Confidentiality

Tools

Microsoft Office

Job description

This position is part of Keller Executive Search and not one of its clients. We are looking for a proactive and highly organized Administrative Assistant to support our executive search professionals and ensure smooth daily operations. If you're seeking a remote administrative role that offers impact, variety, and professional growth, this is an excellent opportunity to join a global executive search firm.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, edit, and format correspondence, reports, and presentations.
• Maintain filing systems and organize documents for client projects.
• Conduct research to support candidate sourcing and client needs.
• Provide general administrative assistance to executive search professionals.
• Communicate with clients and candidates to ensure a professional experience.
• Assist in planning company events, meetings, and virtual or in-person workshops.

Requirements

• Previous experience as an Administrative Assistant or similar role.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with professionalism.
• Detail-oriented, accurate, and able to work independently or as part of a team.
• Comfortable adapting to a fast-paced, evolving environment.
• Hourly Pay: $34.62-$42.31/hour
• Comprehensive medical, dental, and vision insurance.
• 401(k) plan with company match.
• Paid Time Off (vacation, holidays, personal days).
• Professional development and clear growth opportunities.
• Supportive, collaborative, and inclusive company culture.