Executive Office Operations Specialist

KELLER; Hanover (MD); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

401(k) + matching

Health, Dental, Vision insurance

Life insurance

Paid time off (PTO)

Holiday Pay

Job summary

The Office Operations Specialist at Keller supports the Corporate Office by coordinating day-to-day operations, executive calendars, meetings, and essential business communications. This role partners with leadership and cross-functional teams to ensure a productive, organized workplace and efficient processes.

In addition to administrative duties, the role covers HR operations project support, vendor relationships, and confidential handling of information, contributing to a positive,

Qualifications

• Bachelor's degree or equivalent preferred.
• Minimum of five years of administrative or executive support experience.
• Experience planning meetings or corporate events is strongly preferred.
• Excellent proofreading and attention to detail.
• Ability to manage competing priorities and maintain confidentiality.

Responsibilities

• Provide administrative support to operations and events manager and leaders.
• Manage complex calendars and schedule meetings.
• Coordinate meeting logistics: rooms, catering, AV, agendas, materials.
• Prepare and format PowerPoint presentations and reports.
• Maintain SharePoint sites and departmental files.
• Liaise between departments, vendors and visitors for positive experience.
• Support employee engagement initiatives and special projects.
• Assist in managing office communications with internal teams and vendors.
• Handle confidential information with discretion.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Customer-focused attitude

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

The Office Operations Specialist at Keller supports the Corporate Office by coordinating day-to-day operations, executive calendars, meetings, and essential business communications. This role partners with leadership and cross-functional teams to ensure a productive, organized workplace and efficient processes.

In addition to administrative duties, the role covers HR operations project support, vendor relationships, and confidential handling of information, contributing to a positive,