Executive Office Operations Specialist

Daimler Truck North America; Portland (OR); Hybrid; USD 57,000 - 73,000; Full time

Benefits offered by this job

401k match up to 6%

Non-elective company contribution 3–7%

4 weeks paid vacation

13+ holidays

8 weeks paid parental leave

Employee assistance program

Healthcare plans and wellness programs

Onsite fitness (at some locations)

Tuition assistance

Volunteer paid time off

Short/long-term disability

Job summary

Daimler Truck North America is seeking a CEO Office Operations Specialist in Portland, OR. You will be the executive assistant to the President and CEO, owning calendar management, travel planning, expenses, and daily office operations with discretion and integrity.

Join a high-trust, collaborative team and help maintain seamless executive support, cross-functional coordination, and continuous process improvement in a hybrid work environment.

Qualifications

• 5+ years of progressively responsible executive-support experience, with ownership of complex calendars, travel, expense, approvals, and stakeholder workflows.
• Advanced proficiency in Microsoft Outlook calendar management, Teams, Copilot, PowerPoint, Excel, Word, and Adobe Acrobat; quick learner for procurement and records-management systems.
• Strong written and verbal communication skills for senior executives, customers, and internal colleagues.
• Demonstrated success in high-trust, collaborative environments with shared ownership and feedback.
• Exceptional judgment, follow-through, and ability to adapt to changing priorities and urgent requests.

Responsibilities

• Own the operational management and integrity of the CEO's calendar, coordinating priorities and context into accurate entries.
• Lead end-to-end planning and execution of domestic and international travel, including itineraries and arrangements.
• Manage the CEO's expense reports and other recurring administrative workflows.
• Oversee visitors, meeting logistics, hospitality, and day-to-day office requirements with discretion.
• Serve as the primary administrative contact for the CEO Office and coordinate with stakeholders and CEO Support Manager.
• Maintain transparent information flow, shared systems, and continuity of information across the office.
• Support executive meetings, board activities, and leadership events; help with coverage and continuity.

Skills

Calendar management

Travel planning

Expense reporting

Executive support

Discretion

Stakeholder communication

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Copilot

PowerPoint

Excel

Word

Adobe Acrobat

Job description

Daimler Truck North America is seeking a CEO Office Operations Specialist in Portland, OR. You will be the executive assistant to the President and CEO, owning calendar management, travel planning, expenses, and daily office operations with discretion and integrity.

Join a high-trust, collaborative team and help maintain seamless executive support, cross-functional coordination, and continuous process improvement in a hybrid work environment.