Executive Office & Operations Manager (On-Site, Timonium)

Anchor Home; Timonium (MD); On-site; USD 50,000 - 75,000; Full time

Job summary

Anchor Home is seeking an experienced Office Manager to serve as a key administrative and operational partner to the CEO. The Office Manager provides project, administrative, financial and organizational support to the CEO across a variety of priorities.

The ideal candidate will move seamlessly between executive support, problem-solving, financial coordination, and project management. This role takes ownership of getting things done.

Qualifications

• Minimum 5 years of experience in administrative support, executive support, business operations, or a related role.
• Diligent and solutions-oriented.
• Strong organizational and time-management skills.
• Strong problem-solving skills with the ability to work independently.
• Strong attention to detail and comfort working with numbers and financial information.
• Adaptable and comfortable managing changing priorities.
• Professional judgment and discretion when handling confidential information.
• Fully on-site, Monday - Friday in Timonium, MD.

Responsibilities

• Lead administrative and special projects assigned by the CEO.
• Deliver initiatives across departments and with external service providers.
• Maintain project trackers and provide regular updates on progress, outstanding items, and potential obstacles, and clearing up blockers.
• Flag overdue or at-risk items to leadership promptly and able to hold colleagues accountable and on task until completion.
• Research vendors, coordinate proposals, and support implementation of approved solutions.
• Coordinate financial activities with the company bookkeeper, external CPA firm, and external auditors.
• Organize invoices, receipts, expense reports, and supporting financial documentation.
• Assist with budgeting, budgettracking, expense monitoring, financial reporting, and monthly accounting close out activities.
• Follow up on outstanding financial items and help ensure records are accurate, organized, and submitted on time.

Skills

Administrative support

Executive support

Organizational skills

Time management

Problem solving

Attention to detail

Discretion

Professional judgment

Job description

Anchor Home is seeking an experienced Office Manager to serve as a key administrative and operational partner to the CEO. The Office Manager provides project, administrative, financial and organizational support to the CEO across a variety of priorities.

The ideal candidate will move seamlessly between executive support, problem-solving, financial coordination, and project management. This role takes ownership of getting things done.