Executive Office & Operations Manager

Comfort Keepers; Irvine (CA); On-site; USD 50,000 - 59,000; Full time

Benefits offered by this job

On-site position

Job summary

Comfort Keepers in Irvine seeks an Office & Executive Support Manager to oversee the daily operations of the corporate office and provide administrative support to the CEO and leadership team. This on-site role requires strong organization, discretion, and a service-oriented mindset to ensure a welcoming, professional workplace.

You will manage vendors, travel, meetings, events, and cross-functional coordination, while maintaining confidentiality and driving strategic initiatives in a fast-paced

Qualifications

• Three or more years of experience in office management, executive support, workplace operations, or a related field preferred.
• Experience supporting senior executives or leadership teams strongly preferred.
• Experience coordinating meetings, events, travel, vendors, or workplace operations preferred.
• Experience working in a corporate office environment with responsibility for multiple stakeholders and competing priorities preferred.

Responsibilities

• Oversee the day-to-day operations of the Irvine corporate office, ensuring a professional, organized, safe, and welcoming workplace.
• Manage office vendors, supplies, parking, mail, conference rooms, workspace needs, and general office organization.
• Coordinate office communications, building updates, workplace changes, and office-related expenses.
• Serve as the office safety coordinator and support emergency preparedness and safety procedures.
• Provide administrative and logistical support to the CEO, including travel, itineraries, expenses, meals, document routing, and other assigned needs.
• Partner with the Executive Administrative Assistant to support executive priorities, meetings, and Board-related activities.
• Handle sensitive and confidential information with professionalism and discretion.
• Coordinate logistics for corporate meetings, employee events, leadership functions, and company-sponsored activities.
• Support Learning & Development programs and other onsite training through scheduling, meals, parking, materials, and meeting space coordination.
• Partner with internal stakeholders and external vendors to ensure meetings and events are organized and executed effectively.
• Serve as a primary point of contact for employees, visitors, vendors, and office-related inquiries.
• Partner with Human Resources, Finance, Learning & Development, Marketing, and other departments on administrative and workplace initiatives.
• Support employee recognition, workplace culture, reporting, and other office-based programs.
• Perform additional administrative and operational responsibilities as needed to support the corporate office and leadership team.

Skills

Organizational skills

Communication skills

Confidentiality

Customer service

Microsoft Office

Travel coordination

Cross-department collaboration

Problem solving

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Concur

Canva

Job description

Comfort Keepers in Irvine seeks an Office & Executive Support Manager to oversee the daily operations of the corporate office and provide administrative support to the CEO and leadership team. This on-site role requires strong organization, discretion, and a service-oriented mindset to ensure a welcoming, professional workplace.

You will manage vendors, travel, meetings, events, and cross-functional coordination, while maintaining confidentiality and driving strategic initiatives in a fast-paced