Operations Associate, Capital Development & Investor Relations (HQ)

Faropoint; Hoboken (NJ); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Discretionary bonus

Healthcare benefits

Unlimited PTO

401k match

Job summary

Faropoint in Hoboken, NJ is seeking an Operations Associate/Executive Assistant to support the Global Head of Capital Development & Investor Relations in a high-visibility, fast-paced environment.

You will manage complex calendars across multiple time zones, arrange international travel, prepare briefing materials, and coordinate with investors and institutional partners while leveraging AI tools to streamline workflows. Bachelor's degree and 3+ years EA experience preferred.

Qualifications

• 3+ years as an Executive Assistant supporting C-level executives
• Bachelor's degree preferred
• Experience in financial services, private equity, real estate investment, or investor relations strongly preferred
• Proven track record supporting executives in client-facing or fundraising functions

Responsibilities

• Provide executive support to the Global Head of Capital Development and Investor Relations
• Manage complex calendar across multiple time zones and travel
• Prepare briefing materials, presentations, and meeting agendas
• Coordinate investor meetings, site visits, and quarterly update calls
• Manage Salesforce pipeline reports and dashboards

Skills

Executive support

Calendar management

Communication skills

Time management

AI tools

Education

Bachelor's degree

Tools

Salesforce CRM

Microsoft Office

Zoom/Teams/WebEx

Job description

Operations Associate, Capital Development & Investor Relations (HQ)

Operations Associate, Capital Development and Investor Relations

Company:Faropoint
Location:Hoboken, NJ
Employment Type:Full-time
Reports to:Global Head of Capital Development & Investor Relations

About Faropoint:

Established in 2012, Faropoint is a pure play RE fund manager focusing on the last mile industrial sector. Having acquired more than 500 warehouses to date, it is the most active aggregator of warehouses in the US in the past five years. Our platform is built to harness the sector’s fragmentation, operating through 7 regional offices with 120+ employees in vertically integrated teams enhanced by proprietary AI-driven tools, while benefiting from compelling fundamentals like constrained supply growth, reshoring, and e-commerce tailwinds.

Position Overview:

We're looking for a sharp, proactive Operations Associate/Executive Assistant who thrives on complexity, moves fast, and uses AI tools as a natural part of how they work. You'll support our Global Head of Capital Development & Investor Relations — a high-volume, high-visibility role at the intersection of investor strategy and daily execution. This role requires exceptional communication skills, strong technical proficiency, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners. The ideal candidate will serve as a strategic partner who anticipates needs, manages priorities, and ensures seamless operations.

Key Responsibilities:

Executive Support & Calendar Management

• Manage complex calendar with multiple time zones, prioritizing meetings based on strategic importance


• Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries


• Prepare executive briefing materials, presentations, and meeting agendas


• Screen and prioritize incoming communications, responding independently when appropriate


• Handle expense reports, reimbursements, and budget tracking

Investor Relations & CRM Management

• Maintain investor database in Salesforce CRM with accuracy and completeness


• Track investor communications, meeting notes, and follow-up items in Salesforce


• Generate reports and analytics from Salesforce for investor pipeline management


• Coordinate investor meetings, site visits, and quarterly update calls


• Prepare investor correspondence

Meeting & Event Coordination

• Organize and facilitate internal and external meetings including logistics, catering, and technology setup


• Coordinate fundraising activities including investor roadshows and capital raising events


• Take meeting minutes and distribute action items with follow-up tracking

Required Qualifications:

Experience & Education

• 3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership


• Bachelor's degree preferred


• Experience in financial services, private equity, real estate investment, or investor relations strongly preferred


• Proven track record supporting executives in client-facing or fundraising functions

Technical Skills

• Proficiency with AI tools is required — you actively use tools like Claude, ChatGPT, Copilot, or Gemini


• Salesforce CRM expertise preferred - experience with data entry, report generation, and dashboard management is a plus


• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)


• Experience with virtual meeting platforms (Zoom, Teams, WebEx)


• Quick to learn and adopt new technology platforms

Personal Attributes

• Self-starter who takes initiative and ownership


• Flexible and adaptable to changing priorities in a fast-paced environment


• Team player with collaborative approach


• High emotional intelligence and ability to read situations


• Grace under pressure with ability to maintain composure in demanding situations

Preferred Qualifications:

• Experience with investor relations or capital raising activities


• Knowledge of private equity or real estate investment terminology


• Previous exposure to fundraising processes and LP/GP relationships


• Experience supporting multiple executives or managing overlapping priorities


• Project management certification or training

Compensation:

This position offers a base salary in the $90,000-$130,000 range, plus discretionary bonus, competitive healthcare benefits, unlimited PTO, and a 401k match.