Events Office Lead - University Hospitality & Coordination

Pepperdine University; Malibu (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

The University Events Office Coordinator at Pepperdine University Advancement supports a wide range of office and event administration for University Events, including coordinating details with multiple departments and handling guest inquiries and logistics.

You will help prepare event collateral, manage purchases and expenses, maintain digital files and the University Events website, and assist with graduations, galas, conferences, and other campus events.

Qualifications

• High school diploma required.
• Minimum one year office and events planning experience.
• Experience with university event systems (CVent, 25Live, Raiser's Edge).
• Strong written and oral communication skills.
• Ability to manage multiple schedules under pressure.
• Self-starter and team player.
• Preferred: Bachelor's degree.

Responsibilities

• Serve as primary contact for department administrative services and inquiries.
• Manage daily administrative needs and liaise with various university departments.
• Prepare event collateral such as RSVP lists, name tags, and scripts.
• Handle financial activities, PO records, and invoicing processes.
• Assist with working events including graduations and galas.
• Maintain the University Events website in coordination with Marketing.
• Support IT and facility requests for the department.
• Attend staff meetings and participate in special projects.

Education

High school diploma

Bachelor's degree

Tools

CVent

Trumba

Google Suite

25Live

CANVA

PeopleSoft

Raiser's Edge

Job description

The University Events Office Coordinator at Pepperdine University Advancement supports a wide range of office and event administration for University Events, including coordinating details with multiple departments and handling guest inquiries and logistics.

You will help prepare event collateral, manage purchases and expenses, maintain digital files and the University Events website, and assist with graduations, galas, conferences, and other campus events.