Operations & Projects Specialist (Campus Services)

Pepperdine University; Malibu (CA); On-site; USD 35,000 - 38,000; Full time

Job summary

Pepperdine University in Malibu seeks an Administrative Specialist to support the office of the Associate Vice President for Human Resources and Business Services, coordinating cross-functional initiatives and daily operations to boost divisional efficiency.

You will manage calendars, meetings, travel, vendor docs, and communications, prepare reports, and assist with audits and onboarding, while representing the division professionally to partners and leadership.

Qualifications

• Bachelor’s degree required.
• 1–2 years of professional or educational experience in related fields or faith-based higher education.
• Superior verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines with attention to detail.
• Strong organizational, planning, and time management skills.
• Proficiency with Google Suite and Microsoft Office applications.

Responsibilities

• Maintain and administer calendars for divisional leadership.
• Coordinate meetings, room reservations, and travel arrangements.
• Prepare and distribute presentations, reports, and communications.
• Manage vendor documentation, COIs, and financial transactions per procedures.
• Support divisional operations, audits, onboarding/offboarding, and compliance.
• Provide hospitality and professional service to guests and partners.

Skills

Verbal and written communication

Multitasking

Discretion & confidentiality

Customer service

Team collaboration

Adaptability

Education

Bachelor’s degree

Tools

Google Suite

Microsoft Office

Excel

PowerPoint

Job description

Pepperdine University in Malibu seeks an Administrative Specialist to support the office of the Associate Vice President for Human Resources and Business Services, coordinating cross-functional initiatives and daily operations to boost divisional efficiency.

You will manage calendars, meetings, travel, vendor docs, and communications, prepare reports, and assist with audits and onboarding, while representing the division professionally to partners and leadership.