Philanthropy and Communications Events Coordinator

University of Utah; Salt Lake City (UT); In loco; USD 46.000 - 57.000; Tempo pieno

Descrizione del lavoro

University of Utah's Natural History Museum of Utah seeks a motivated Philanthropy and Communications Events Coordinator to plan and execute donor and member events, support private donor activities, and coordinate travel for events. The role involves collaborating with PR/Marketing, managing RSVPs, and assisting with the annual Gala.

The position emphasizes weekend/evening availability, onsite work, and close interaction with the philanthropic team to enhance donor engagement and Museum

Competenze

• EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
• Donor Relations Specialist I: requires a bachelor's (or equivalency) with up to 2 years of directly related work experience or a master's (or equivalency) degree.
• Donor Relations Specialist II: requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Mansioni

• Plan and produce NHMU Philanthropy and Communications Department annual events including special exhibition openings, Copper Club events, Member Preview Days, Lecture Series events, donor stewardship activities, weekend donor field trips, and more.
• Coordinate special events and activities related to the fulfillment of items sold through our annual fundraising gala. Examples include planning a cocktail party and behind-the-scenes tour for 20 people, organizing a nine-day trip to Argentina for two, and coordinating a Wyoming/Idaho camping trip for two.
• Support department colleagues in PR and Marketing by helping to schedule and set up promotional video shoots and press conferences.
• Provide day-to-day support of the Philanthropy team including invitations, RSVPs, space reservations, administrative tasks, and assisting with NHMU's Annual Gala.
• Work with the Philanthropy Team to implement initiatives designed to foster deeper engagement for NHMU donors, including tours and unique experiences.

Conoscenze

Event planning

Donor relations

Project coordination

Formazione

Bachelor's degree or equivalent

Strumenti

CRM software (Salesforce)

Descrizione del lavoro

Philanthropy and Communications Events Coordinator

Job Summary

The Natural History Museum of Utah seeks an enthusiastic andhighly-motivated Philanthropy and Communications Events Coordinatorto help advance the Museum's diverse fundraising and marketinginitiatives. Reporting to the Manager, Philanthropy & MajorGifts, the successful candidate will support the Philanthropy andCommunications Department by: designing and executing a robustcalendar of donor and member events; supporting the fulfillment ofspecial, private donor events and donor travel to domestic andinternational locations; managing relationships with event vendorsand partners; tracking event expenses and pending invoices;assisting with setup needs related to press conferences and specialmarketing events; assisting with our annual summer Gala; andproviding general support to the department.

Responsibilities

• Plan and produce NHMU Philanthropy and Communications Departmentannual eventsincluding special exhibition openings, Copper Clubevents, Member Preview Days, Lecture Series events, donorstewardship activities, weekend donor field trips, and more.
• Coordinate special events and activities related to thefulfillment of items sold through our annual fundraising gala.Examples of past projects include: planning a cocktail party andbehind-the-scenes tour for 20 people at the Museum; designing andhelping to book a nine-day trip to Argentina for two; creating acomplete itinerary and coordinating equipment and reservations fora seven-day camping trip through Wyoming and Idaho for two; andmore.
• Support department colleagues working in the PR and Marketingteam as needed by helping to schedule and set up for promotionalvideo shoots and press conferences.
• Provide critical day-to-day support of the Museum's Philanthropyteam including help with event invitations, tracking RSVPs,managing the reservation of event spaces, administrative tasks, andmore. - Assist with the planning, preparation, and execution ofNHMU's Annual Gala.
• Work with members of the Museum's Philanthropy Team to implementa wide range of special initiatives designed to foster deeperengagement for NHMU donors, including tours of the Museum and otherunique experiences.

Minimum Qualifications

• EQUIVALENCY STATEMENT: 1 year of higher educationcan be substituted for 1 year of directly related work experience(Example: bachelor's degree = 4 years of directly related workexperience).
• Department may hire employee at one of the following joblevels:
  • Donor Relations Specialist, I: Requires abachelor's (or equivalency) with up to 2 years of directly relatedwork experience or a master's (or equivalency) degree.
  • Donor Relations Specialist, II: Requires abachelor's (or equivalency) + 4 years or a master's (orequivalency) + 2 years of directly related work experience.

Preferences

The successful candidate should have: strong event skills andavailability to attend weekend and evening events as the calendarrequires; very strong organizational skills and attention todetail; the ability to work with a wide range of partners -including gala committees, vendors, internal departments, andothers - to execute successful events. The ideal candidateapproaches projects with a sense of urgency, is eager to helpexecute a wide variety of tasks, enjoys ensuring even the smallestjobs are completed with the greatest attention to detail, and has apassion for the mission of the Natural History Museum of Utah.Experience with CRM software is a plus, but not required.

Full Time

Work Schedule Summary: The schedule for this position isdesigned to be primarily onsite, M-F with normal office hours,though due to the nature of this position, evenings and weekendsare required as necessary when we have scheduled events andprojects on deadline.

Department: 00018 - Utah Museum of Natl Hist Oper

Location: Campus

Pay Rate Range: 45,900-56,500

Close Date: 11/02/2026