Executive Administrative Assistant, Public Defense

State of Wisconsin; Madison (WI); On-site; USD 30,000 - 51,000; Full time

Benefits offered by this job

Generous vacation (3.5 weeks)

9 paid holidays per year

Ample sick leave

Top-rated pension plan

Public Service Loan Forgiveness (elig)

Excellent health plans

Total rewards calculator access

Job summary

The State of Wisconsin seeks an Executive Staff Assistant for the Madison Administration Office. This full-time role provides high-level administrative and program support under the Administrative Services Director, handling a wide range of tasks to keep the office running smoothly.

Responsibilities include coordinating meetings, preparing materials, and ensuring effective communication across teams. The position supports a public service mission with competitive benefits and a strong work-life

Qualifications

• Providing administrative, clerical or office support.
• Experience with Microsoft Office Suite and/or Google Workspace.
• Effective oral and written communication skills.
• Ability to work with diverse teams and environments.
• Experience organizing meeting logistics and coordinating A/V and room setups.

Responsibilities

• Provide high-level administrative and program support under supervision.
• Coordinate meeting logistics, prepare agendas, distribute materials, and take minutes.
• Manage audio/visual needs and room accommodations for events.
• Maintain organized filing systems and records for the office.

Skills

Administrative support

Microsoft Office

Google Workspace

Oral and written communication

Tools

Microsoft Office Suite

Google Workspace

Job description

The State of Wisconsin seeks an Executive Staff Assistant for the Madison Administration Office. This full-time role provides high-level administrative and program support under the Administrative Services Director, handling a wide range of tasks to keep the office running smoothly.

Responsibilities include coordinating meetings, preparing materials, and ensuring effective communication across teams. The position supports a public service mission with competitive benefits and a strong work-life