Strategic Operations & Sales Coordinator

Madison 365; Madison (WI); On-site; USD 45,000 - 60,000; Full time

Job summary

Madison 365 is seeking a highly organized and detail-oriented Business Operations Coordinator based in Madison, Wisconsin. This critical role supports daily operations and revenue activities by managing administrative systems and ensuring strong follow-through across internal and external work. The ideal candidate will have three years of experience in a business operations or administrative role and a strong attention to detail. Responsibilities include coordinating board meetings, managing office logistics, and updating CRM systems.

Qualifications

• Three years of experience in a business operations or administrative role.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare materials and coordinate logistics for board meetings.
• Manage incoming and outgoing mail and general office coordination.
• Track staff requests, including vacation time and scheduling.
• Maintain organized internal documentation and records.
• Support administrative needs related to insurance and benefits.
• Maintain and update CRM with accurate contact information.
• Track advertising schedules and campaign timelines.
• Prepare and send invoices; assist with tracking payments.
• Coordinate sales meetings, including scheduling and confirmations.
• Ensure proposals and partnership documents are organized.
• Post digital ads and track results.
• Assist with follow-up communication after sales meetings.

Skills

Organizational skills

Attention to detail

CRM management

Administrative support

Communication skills

Job description

Madison 365 is seeking a highly organized and detail-oriented Business Operations Coordinator based in Madison, Wisconsin. This critical role supports daily operations and revenue activities by managing administrative systems and ensuring strong follow-through across internal and external work. The ideal candidate will have three years of experience in a business operations or administrative role and a strong attention to detail. Responsibilities include coordinating board meetings, managing office logistics, and updating CRM systems.