Executive Office Manager: Strategic Admin & Operations

Gregory & Appel Inc; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

401(k) plan

Paid time off

Job summary

Gregory & Appel Inc in Indianapolis seeks an Office Manager to serve as a trusted administrative and operational partner to the Executive Leadership Team. You will orchestrate calendars, meetings, vendor relations, and notary/insurance tasks while maintaining confidentiality and a proactive, service-oriented approach.

The role requires independent judgment, excellent communication, and the ability to balance executive priorities with office operations.

Qualifications

• Experience supporting senior executives and managing complex calendars.
• Ability to handle confidential information with discretion and professionalism.
• Strong written and verbal communication, with meticulous attention to detail.

Responsibilities

• Plan, organize, and coordinate executive calendars, meetings, and deadlines.
• Coordinate office operations, facilities, and vendor relationships.
• Draft and format executive communications, reports, and presentations with accuracy.
• Lead onboarding/offboarding logistics and manage notary and insurance tasks.
• Support ELT with special projects and cross-functional collaboration.

Skills

Executive support

Calendar management

Discretion

Communication

Problem solving

Team collaboration

Education

Public Notary license

Tools

Microsoft 365

Outlook

Excel

SharePoint

Job description

Gregory & Appel Inc in Indianapolis seeks an Office Manager to serve as a trusted administrative and operational partner to the Executive Leadership Team. You will orchestrate calendars, meetings, vendor relations, and notary/insurance tasks while maintaining confidentiality and a proactive, service-oriented approach.

The role requires independent judgment, excellent communication, and the ability to balance executive priorities with office operations.