Executive Office Manager – Secret Clearance

JCTM, LLC; Washington (District of Columbia); On-site; USD 73,000 - 83,000; Full time

Job summary

JCTM, LLC is seeking an Office Manager to support SPHQ in Washington, DC. This full-time role manages schedules, coordinates secure meetings, prepares mission-critical correspondence, and ensures seamless office operations across technical and administrative divisions.

The ideal candidate holds an active Secret clearance, an associate degree or higher, and 4+ years of administrative experience. Proficiency with DTS, Navy procedures, and the Microsoft Office suite is required to maintain mission

Qualifications

• Active Secret Security Clearance is required.
• Associate’s Degree (Bachelor’s preferred) or equivalent experience.
• 4+ years of administrative experience.
• Prior experience supporting executive personnel.
• Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
• Ability to work under strict deadlines with independent judgment and initiative.

Responsibilities

• Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
• Make travel arrangements via the Defense Travel System (DTS), and complete associated Navy-mandated training (SMARTS, SEAS).
• Maintain branch records and file documentation in accordance with SECNAV directives.
• Organize, schedule, and coordinate secure meetings, conferences, and VTCs, including developing agendas and tracking action items.
• Manage appointment calendars, prioritize executive schedules, and adjust as mission requirements evolve.
• Compose and edit technical correspondence, reports, and presentations from multiple data sources.
• Support cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS.
• Perform security escort duties where a Final Security Clearance is held.
• Assist with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs.
• Promote cross-branch alignment by sharing information and reinforcing organizational cohesion.
• Serve as a key point of contact for resolving office challenges, providing independent judgment and decision-making.

Skills

Executive coordination

Independent judgment

Education

Associate’s Degree (Bachelor’s preferred) or equivalent experience

Tools

Defense Travel System (DTS)

Navy Correspondence Manual

Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

Job description

JCTM, LLC is seeking an Office Manager to support SPHQ in Washington, DC. This full-time role manages schedules, coordinates secure meetings, prepares mission-critical correspondence, and ensures seamless office operations across technical and administrative divisions.

The ideal candidate holds an active Secret clearance, an associate degree or higher, and 4+ years of administrative experience. Proficiency with DTS, Navy procedures, and the Microsoft Office suite is required to maintain mission