Executive Office Manager (Remote-Friendly)

State of Minnesota; Saint Paul (MN); Hybrid; USD 55,000 - 77,000; Full time

Job summary

The Cannabis Expungement Board in St. Paul, MN is seeking an Office Manager to provide high-level administrative support to senior leadership, serve as receptionist, and act as liaison to board members.

The role requires handling confidential information, coordinating meetings, travel, purchasing, and document management in a fast-paced environment. Telework is eligible up to 2 days per week; standard schedule is Monday through Friday, Day Shift, with opportunities to advance and support agency

Qualifications

• Communication skills to prepare correspondence and documents for leadership using proper grammar, punctuation, and spelling.
• Customer service skills to provide prompt, courteous and accurate information in person, by phone, and via email.
• Skill in using spreadsheet applications, such as Microsoft Excel, to design, develop, and manipulate spreadsheets.
• Ability to respond effectively to confidential and sensitive inquiries and/or complaints.
• Knowledge of basic accounting procedures to create purchase orders, prepare invoices, and other financial duties.
• Experience providing executive level support and schedule management
• Experience with purchasing and procurement in the public sector
• Experience with database, document, and records management
• Ability to establish, develop, document, and improve administrative and program procedures
• Experience working in a law office or the legal field
• Knowledge of the Minnesota Government Data Practices Act

Responsibilities

• Scheduling meetings; originating purchase orders and record management; tracking and receipting invoices; assisting with identifying and drafting agency policies and procedures, preparing reports and special projects as assigned.
• Greeting and coordinating visitors, and deliveries; making travel arrangements; assisting with hiring and interview scheduling; office organization and agency SharePoint organization.
• Works in a highly confidential and sensitive environment and ensures timely communication and workflow in the department's executive office.
• Responsible for facilities management including requesting maintenance, working with relevant parties to implement and review security and badging procedures.

Skills

Communication skills

Customer service

Excel

Confidentiality

Basic accounting

Tools

Microsoft Excel

Job description

The Cannabis Expungement Board in St. Paul, MN is seeking an Office Manager to provide high-level administrative support to senior leadership, serve as receptionist, and act as liaison to board members.

The role requires handling confidential information, coordinating meetings, travel, purchasing, and document management in a fast-paced environment. Telework is eligible up to 2 days per week; standard schedule is Monday through Friday, Day Shift, with opportunities to advance and support agency