Executive 2 - Executive Assistant

State of Minnesota; Saint Paul (MN); Hybrid; USD 55,000 - 77,000; Full time

Job summary

State of Minnesota is seeking an Executive Assistant to support the Office of Cannabis Management (OCM) Director and senior staff in St. Paul. The role requires scheduling, travel planning, reporting, and handling confidential information with professionalism and discretion.

The position supports communications with agency staff, other state agencies, and external stakeholders. Telework up to two days weekly; in-office presence three days.

Qualifications

• Executive, administrative, or support assistant experience with clear years of service crediting.
• Ability to respond effectively to sensitive inquiries and communicate tactfully.
• Experience performing administrative support for expense and budget administration.
• Strong customer service skills for in-person, phone, and written communication.
• Proficiency in word processing to create and format letters, memos, reports, and meeting minutes.

Responsibilities

• Schedule meetings, respond to emails, arrange travel, prepare reports and handling other administrative duties.
• Maintain confidentiality in all interactions and information.
• Mail, fax, and email documents to directors, councils, and stakeholders on behalf of OCM leadership.
• Exercise good judgment to seek guidance and perform tasks as requested by leadership.
• Receive, screen, and direct phone calls and constituent inquiries to appropriate receivers.
• Develop and maintain effective working relationships and celebrate workplace diversity.

Skills

Communication skills

Confidentiality

Budget administration

Customer service

Microsoft Word

Tools

Microsoft Word

Job description

• Job ID : 96527
• Location : St. Paul
• Telework Eligible : Yes
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : Open to all qualified job seekers
• Date Posted : 09/09/2026
• Closing Date : 09/16/2026
• Hiring Agency/Seniority Unit : Cannabis Management Office / Cannabis Mgt Off - AFSCME
• Division/Unit : Cannabis Management Office-OCM / OCM Director Staff
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 206 - Clerical/AFSCME
• Work Area : OCM Director Staff
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Executive Assistant will provide executive administrative services and support to the Office of Cannabis Management (OCM) Director and other executive staff. The incumbent will communicate with agency staff, other state agencies and legislative staff, external stakeholders, and the general public. Duties involve scheduling meetings, making travel arrangements, and preparing reports. This position will deal with highly confidential and sensitive information and the incumbent must posses a high level of confidentiality, professionalism, and time management skills.

This position is located in St. Paul and may telework from home two days per week and is required to be in the office three days per week.

A successful incumbent in this position will be able to:

• Schedule meetings, respond to emails, make travel arrangements, prepare reports, and complete other administrative duties
• Maintain confidentiality
• Mail, fax, and email various documents to directors, councils, and other stakeholders on behalf of OCM leadership
• Independently exercise good judgement to seek assistance, answer inquiries, and perform administrative duties as requested by OCM leadership
• Receive, screen, and direct phone calls and constituent inquiries to the appropriate receiver
• Develop and maintain effective working relationships with coworkers and celebrate diversity in the workplace

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Executive, administrative, or support assistant experience that includes the following:

• Knowledge of communication sufficient to answer phones, direct calls, and take messages; and communicate effectively with internal and external customers.
• Ability to respond effectively to sensitive inquires and/or complaints and communicate in a variety of formats to gather and relay information with tact and diplomacy.
• Ability to perform administrative support work for OCM's expense and budget administration.
• Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence;
• Skill in word processing sufficient to:
• Use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meetings, etc.; and
• prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors.

Preferred Qualifications

• Two (2) years of administrative support experience as an executive administrative assistant or office manager.
• Experience overseeing or managing offices and/or facilities.
• Proficient computer skills.
• Familiarity with Minnesota State policies, procedures, rules, and regulations.
• Knowledge or experience with State accounting procedures: budget request processes, expense reimbursement, budget transfer, purchasing requests, etc.
• The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

• SEMA4 records check (applies to current and former state employees only)
• Employment reference check
• Conflict of interest review
• Criminal background check

The Office of Cannabis Management will not sponsor applicants for work visas. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.