Executive Office Manager, Nonprofit Governance & Records

Strategic HR Client Job Openings; Dayton (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

The Mental Health Recovery Board of Clark, Greene, and Madison Counties in Springfield, OH is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization. This role coordinates board and committee activities and maintains accurate, confidential records.

Ideal candidates have at least two years of office management or executive support experience, strong writing and proofreading skills, proficiency with Microsoft Word, Excel, PowerPoint,

Qualifications

• Two years of experience in office management, executive support, or related area preferred.
• Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information.
• Strong professional writing, proofreading, editing, and document preparation skills; excellent organization and attention to detail.

Responsibilities

• Coordinate Board and Committee meetings: agendas, packets, attendance, logistics.
• Draft, proofread, and maintain meeting minutes, correspondence, and reports.
• Provide executive and administrative support to senior leadership, Board members and staff.
• Maintain calendars, schedule meetings, send Outlook invites, and support virtual meetings (Microsoft Teams).
• Serve as Records Custodian and maintain accurate Board, staff, contracts, and administrative records.
• Coordinate signatures, executed agreements, and public records requests; ensure proper routing and filing.

Skills

Office management

Executive support

Administrative support

Recordkeeping

Notary Public

Written communication

Education

Bachelor's degree in relevant field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Document management systems

Job description

The Mental Health Recovery Board of Clark, Greene, and Madison Counties in Springfield, OH is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization. This role coordinates board and committee activities and maintains accurate, confidential records.

Ideal candidates have at least two years of office management or executive support experience, strong writing and proofreading skills, proficiency with Microsoft Word, Excel, PowerPoint,