Board & Executive Administration Manager

Clark Schaefer Strategic HR; Dayton (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Mental Health Recovery Board of Clark, Greene, & Madison Counties in Springfield, OH is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization.

The role requires organization, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced office. Responsibilities include coordinating board meetings, drafting minutes, maintaining records, and supporting senior leadership.

Qualifications

• Bachelor’s degree in business or related field; equivalent experience may be considered.
• Minimum two years in office management or executive support.
• Experience drafting minutes, correspondence, and confidential materials.
• Strong writing, proofreading, and document-preparation skills.
• Excellent organization and attention to detail; ability to manage multiple priorities.
• Proficiency with MS Word, Excel, PowerPoint, Outlook, Teams.
• Public-sector/nonprofit experience preferred.
• Notary Public commission or ability within 90 days.

Responsibilities

• Coordinate board and committee meetings, agendas, packets, attendance, and logistics.
• Draft and maintain meeting minutes, correspondence, and reports.
• Provide executive and administrative support to senior leadership and staff.
• Manage calendars, schedule meetings, and send Outlook invites; support Teams meetings.
• Serve as Records Custodian and maintain board, staff, contracts, and records.
• Coordinate signatures, agreements, and records requests per requirements.
• Manage DocuSign workflows and ensure proper routing and filing.
• Support reception, mail, supplies, equipment, and facility access.
• Protect confidential information and represent the organization professionally.

Skills

Office management

Executive support

Document preparation

Organization

MS Office

Recordkeeping

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Microsoft Teams

DocuSign

Job description

Mental Health Recovery Board of Clark, Greene, & Madison Counties in Springfield, OH is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization.

The role requires organization, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced office. Responsibilities include coordinating board meetings, drafting minutes, maintaining records, and supporting senior leadership.