Executive Office Manager

Community Shelter Board; Columbus (OH); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Leave

Job summary

Join a mission-driven organization as an Executive Office Manager, where you'll play a pivotal role in supporting the President and CEO. This dynamic position involves managing complex schedules, critical communications, and organizational priorities, enabling the leadership team to achieve its goals. You'll collaborate with visionary leaders in a growth-oriented environment, ensuring operational efficiency and professional representation. Enjoy competitive pay and comprehensive benefits while making a significant impact in the community. If you're ready to thrive in a fast-paced setting and contribute to meaningful work, this opportunity is perfect for you.

Qualifications

• 5+ years supporting high-level executives in a fast-paced setting.
• Proficiency in Microsoft Office 365 and exceptional attention to detail.

Responsibilities

• Manage complex schedules and critical communications for the CEO.
• Coordinate meetings and prepare materials for board and committee meetings.

Skills

Microsoft Office 365

Communication Skills

Organizational Skills

Analytical Skills

Interpersonal Skills

Education

Bachelor's Degree

Equivalent Experience

Tools

Virtual Meeting Tools

Job description

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Culture Curator | People Strategist | Board Governance Leader

This Executive Office Manager role is pivotal in supporting the President + CEO, ensuring operational efficiency and professional representation in a high-paced environment. The role involves managing complex schedules, critical communications, and organizational priorities, as well as providing strategic support to the Executive Leadership Team. Success in this position is essential for enabling the leadership team to achieve organizational goals and fulfill the mission.

MINIMUM QUALIFICATIONS

• Alignment with the organization’s mission and values.
• Bachelor's degree or equivalent experience.
• At least 5 years supporting high-level executives in a fast-paced setting.
• Proficiency in Microsoft Office 365 and Outlook.
• Exceptional attention to detail.
• Ability to perform under pressure.
• Notary public certification or ability to obtain one.

WHY JOIN US?

Join a mission-driven organization in a key role that influences our impact. Collaborate with visionary leaders, shape strategies, and enjoy a dynamic, growth-oriented environment. We offer competitive pay, comprehensive benefits, and a culture that values innovation and professional development.

Our benefits include medical, dental, vision, life, and disability insurance, a 401(k) plan with employer contributions, paid leave, and more to support your well-being and career growth.

KEY RESPONSIBILITIES

Executive Office Operations

• Maintain an efficient executive office environment, ensuring order and professionalism.
• Manage incoming communications, prioritizing high-stakes matters.
• Handle confidential administrative tasks, including document creation and correspondence.
• Draft and send communications on behalf of the President + CEO.
• Keep contact lists updated and manage stakeholder relationships.
• Coordinate gift purchases and organize staff events and meetings.
• Oversee lobbying and ethics compliance, including report filings.
• Complete and submit timesheets accurately.

Meeting Scheduling and Coordination

• Schedule and coordinate meetings with multiple stakeholders.
• Prepare meeting materials and agendas in advance.
• Conduct weekly review sessions with the President + CEO.
• Support internal and external meetings with seamless logistics.

Board of Trustees Support

• Coordinate onboarding for new board members.
• Manage annual conflict of interest processes and organizational assessments.
• Prepare and distribute agendas and materials for board and committee meetings.

Cross-Organizational Coordination

• Serve as the expert for virtual and in-office meeting platforms.
• Act as an authorized notary public as needed.

Expense Management

• Handle travel, registrations, and reimbursements for leadership.
• Reconcile corporate card charges monthly with accuracy.

Skills, Knowledge, & Abilities

• Mastery of Microsoft Office and virtual meeting tools.
• Excellent written and verbal communication skills.
• Strong organizational and analytical skills.
• Ability to manage multiple priorities effectively.
• Interpersonal skills for diverse collaborations.

Key Competencies

• Emotional Intelligence: Manage and influence emotions effectively.
• Critical Thinking: Use research and context clues for problem-solving.
• Precision and Excellence: Deliver high-quality, error-free work.
• Discretion: Handle sensitive information with integrity.
• Resilience: Thrive under pressure with calm decision-making.
• Customer Focus: Build trust with internal and external stakeholders.
• Organization and Time Management: Prioritize and meet deadlines efficiently.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Non-profit Organizations

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