Business Office Manager

Strategic HR Client Job Openings; Dayton (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

The Mental Health Recovery Board of Clark, Greene, and Madison Counties in Springfield, OH is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization. This role coordinates board and committee activities and maintains accurate, confidential records.

Ideal candidates have at least two years of office management or executive support experience, strong writing and proofreading skills, proficiency with Microsoft Word, Excel, PowerPoint,

Qualifications

• Two years of experience in office management, executive support, or related area preferred.
• Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information.
• Strong professional writing, proofreading, editing, and document preparation skills; excellent organization and attention to detail.

Responsibilities

• Coordinate Board and Committee meetings: agendas, packets, attendance, logistics.
• Draft, proofread, and maintain meeting minutes, correspondence, and reports.
• Provide executive and administrative support to senior leadership, Board members and staff.
• Maintain calendars, schedule meetings, send Outlook invites, and support virtual meetings (Microsoft Teams).
• Serve as Records Custodian and maintain accurate Board, staff, contracts, and administrative records.
• Coordinate signatures, executed agreements, and public records requests; ensure proper routing and filing.

Skills

Office management

Executive support

Administrative support

Recordkeeping

Notary Public

Written communication

Education

Bachelor's degree in relevant field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Document management systems

Job description

Career Opportunity: Business Office Manager with Mental Health Recovery Board of Clark, Greene, & Madison Counties in Springfield, OH

Are you an organized administrative professional who excels at supporting leadership, coordinating board activities, and keeping important records accurate and secure? The (MHRB) is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization.

This position is ideal for a detail-oriented professional who communicates clearly, handles confidential information with discretion, and can manage multiple priorities in a fast-paced office environment.

What You’ll Do:

• Coordinate Board and Committee meetings, including assembling agendas, preparing packets, confirming attendance, and managing meeting logistics
• Draft, proofread, and maintain meeting minutes, correspondence, reports, and other professional documents
• Provide executive and administrative support to senior leadership, Board members, and staff
• Maintain calendars, schedule meetings, send Outlook invitations, and support virtual meetings through Microsoft Teams and other platforms
• Serve as Records Custodian and maintain accurate Board, staff, contract, and administrative records
• Coordinate signatures, executed agreements, contracts, and public records requests according to established requirements
• Manage DocuSign processes and help ensure records are properly routed, retained, and filed
• Support reception and daily office operations, including visitor assistance, mail distribution, supplies, equipment, and facility access
• Protect confidential and sensitive information while representing the organization professionally

What We’re Looking For:

• At least two years of experience in office management, executive support, administrative support, business office administration, or a closely related area preferred
• Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information
• Strong professional writing, proofreading, editing, and document-preparation skillsExcellent organization, accuracy, judgment, and attention to detail
• Ability to prioritize multiple assignments and meet deadlines with minimal supervision
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and electronic recordkeeping
• Experience in a nonprofit, public-sector, government, human services, behavioral health, or board-governed environment preferred
• Bachelor’s degree in business administration, office administration, public administration, nonprofit administration, human services administration, or a related field preferred; equivalent relevant education and experience may be considered
• Valid Notary Public commission or the ability to obtain one within 90 days of hire

About MHRB

The Mental Health Recovery Board of Clark, Greene, & Madison Counties (MHRB) supports mental health and recovery services that strengthen individuals, families, and communities throughout the region. The organization is committed to responsible stewardship of resources while ensuring access to critical behavioral health services. The Business Office Manager plays an important role in supporting the administrative and operational functions that enable this mission.

Why Apply?

This is an opportunity to serve as a trusted administrative partner while supporting effective governance, organized operations, and a mission-focused team. The right candidate will bring professionalism, discretion, and a service-oriented approach to every interaction.

The employer is an Equal Opportunity Employer and is committed to providing reasonable accommodations in accordance with applicable requirements.