Business Office Manager

Clark Schaefer Strategic HR; Dayton (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Mental Health Recovery Board of Clark, Greene, & Madison Counties in Springfield, OH is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization.

The role requires organization, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced office. Responsibilities include coordinating board meetings, drafting minutes, maintaining records, and supporting senior leadership.

Qualifications

• Bachelor’s degree in business or related field; equivalent experience may be considered.
• Minimum two years in office management or executive support.
• Experience drafting minutes, correspondence, and confidential materials.
• Strong writing, proofreading, and document-preparation skills.
• Excellent organization and attention to detail; ability to manage multiple priorities.
• Proficiency with MS Word, Excel, PowerPoint, Outlook, Teams.
• Public-sector/nonprofit experience preferred.
• Notary Public commission or ability within 90 days.

Responsibilities

• Coordinate board and committee meetings, agendas, packets, attendance, and logistics.
• Draft and maintain meeting minutes, correspondence, and reports.
• Provide executive and administrative support to senior leadership and staff.
• Manage calendars, schedule meetings, and send Outlook invites; support Teams meetings.
• Serve as Records Custodian and maintain board, staff, contracts, and records.
• Coordinate signatures, agreements, and records requests per requirements.
• Manage DocuSign workflows and ensure proper routing and filing.
• Support reception, mail, supplies, equipment, and facility access.
• Protect confidential information and represent the organization professionally.

Skills

Office management

Executive support

Document preparation

Organization

MS Office

Recordkeeping

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Microsoft Teams

DocuSign

Job description

Career Opportunity: Business Office Manager with Mental Health Recovery Board of Clark, Greene, & Madison Counties in Springfield, OH

Are you an organized administrative professional who excels at supporting leadership, coordinating board activities, and keeping important records accurate and secure? The (MHRB) is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization.

This position is ideal for a detail-oriented professional who communicates clearly, handles confidential information with discretion, and can manage multiple priorities in a fast-paced office environment.

What You’ll Do:

• Coordinate Board and Committee meetings, including assembling agendas, preparing packets, confirming attendance, and managing meeting logistics
• Draft, proofread, and maintain meeting minutes, correspondence, reports, and other professional documents
• Provide executive and administrative support to senior leadership, Board members, and staff
• Maintain calendars, schedule meetings, send Outlook invitations, and support virtual meetings through Microsoft Teams and other platforms
• Serve as Records Custodian and maintain accurate Board, staff, contract, and administrative records
• Coordinate signatures, executed agreements, contracts, and public records requests according to established requirements
• Manage DocuSign processes and help ensure records are properly routed, retained, and filed
• Support reception and daily office operations, including visitor assistance, mail distribution, supplies, equipment, and facility access
• Protect confidential and sensitive information while representing the organization professionally

What We’re Looking For:

• At least two years of experience in office management, executive support, administrative support, business office administration, or a closely related area preferred
• Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information
• Strong professional writing, proofreading, editing, and document-preparation skills
• Excellent organization, accuracy, judgment, and attention to detail
• Ability to prioritize multiple assignments and meet deadlines with minimal supervision
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and electronic recordkeeping
• Experience in a nonprofit, public-sector, government, human services, behavioral health, or board-governed environment preferred
• Bachelor’s degree in business administration, office administration, public administration, nonprofit administration, human services administration, or a related field preferred; equivalent relevant education and experience may be considered
• Valid Notary Public commission or the ability to obtain one within 90 days of hire

About MHRB

The Mental Health Recovery Board of Clark, Greene, & Madison Counties (MHRB) supports mental health and recovery services that strengthen individuals, families, and communities throughout the region. The organization is committed to responsible stewardship of resources while ensuring access to critical behavioral health services. The Business Office Manager plays an important role in supporting the administrative and operational functions that enable this mission.

Why Apply?

This is an opportunity to serve as a trusted administrative partner while supporting effective governance, organized operations, and a mission-focused team. The right candidate will bring professionalism, discretion, and a service-oriented approach to every interaction.

The employer is an Equal Opportunity Employer and is committed to providing reasonable accommodations in accordance with applicable requirements.