Executive Office Manager — National Defense, Secret Clearance

ADP, Inc.; Washington (District of Columbia); On-site; USD 73,000 - 83,000; Full time

Job summary

The Office Manager role at JCTM's Strategic Systems Programs Headquarters (SPHQ) in Washington, DC supports national defense missions by managing high-level schedules, secure meetings, and critical correspondence with confidentiality.

Applicants should have an Active Secret Clearance, 4+ years in administration, and proficiency in Microsoft Office. Experience with Defense Travel System (DTS) and Navy documentation is required; strong organizational and communication skills are essential.

Qualifications

• Active Secret Security Clearance required or able to obtain.
• Associate's Degree or higher; Bachelor's preferred.
• 4+ years of administrative experience.
• Experience supporting executive personnel.
• Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
• Ability to work under strict deadlines with independent judgment and initiative.

Responsibilities

• Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
• Make travel arrangements via the Defense Travel System (DTS) and complete Navy-required training (SMARTS, SEAS).
• Maintain branch records and file documentation per SECNAV directives.
• Organize, schedule, and coordinate secure meetings, conferences, and VTCs; develop agendas and track action items.
• Manage appointment calendars and adjust schedules as mission requirements evolve.
• Compose and edit technical correspondence, reports, and presentations from multiple data sources.
• Coordinate security protocols; process visit requests in DISS for cybersecurity compliance.
• Perform security escort duties where a Final Security Clearance is held.
• Assist with procurement of office supplies, rosters, and day-to-day logistics.
• Promote cross-branch alignment and organizational cohesion.
• Serve as a key contact for resolving office challenges with independent judgment.

Skills

Admin support

Executive coordination

Microsoft Office

Security clearance

Calendar management

Education

Associate's Degree

Bachelor's degree preferred

Tools

DTS

DISS

Navy Correspondence Manual

SECNAV directives

Job description

The Office Manager role at JCTM's Strategic Systems Programs Headquarters (SPHQ) in Washington, DC supports national defense missions by managing high-level schedules, secure meetings, and critical correspondence with confidentiality.

Applicants should have an Active Secret Clearance, 4+ years in administration, and proficiency in Microsoft Office. Experience with Defense Travel System (DTS) and Navy documentation is required; strong organizational and communication skills are essential.