Office Manager

ADP, Inc.; Washington (District of Columbia); In loco; USD 73.000 - 83.000; Tempo pieno

Descrizione del lavoro

The Office Manager role at JCTM's Strategic Systems Programs Headquarters (SPHQ) in Washington, DC supports national defense missions by managing high-level schedules, secure meetings, and critical correspondence with confidentiality.

Applicants should have an Active Secret Clearance, 4+ years in administration, and proficiency in Microsoft Office. Experience with Defense Travel System (DTS) and Navy documentation is required; strong organizational and communication skills are essential.

Competenze

• Active Secret Security Clearance required or able to obtain.
• Associate's Degree or higher; Bachelor's preferred.
• 4+ years of administrative experience.
• Experience supporting executive personnel.
• Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
• Ability to work under strict deadlines with independent judgment and initiative.

Mansioni

• Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
• Make travel arrangements via the Defense Travel System (DTS) and complete Navy-required training (SMARTS, SEAS).
• Maintain branch records and file documentation per SECNAV directives.
• Organize, schedule, and coordinate secure meetings, conferences, and VTCs; develop agendas and track action items.
• Manage appointment calendars and adjust schedules as mission requirements evolve.
• Compose and edit technical correspondence, reports, and presentations from multiple data sources.
• Coordinate security protocols; process visit requests in DISS for cybersecurity compliance.
• Perform security escort duties where a Final Security Clearance is held.
• Assist with procurement of office supplies, rosters, and day-to-day logistics.
• Promote cross-branch alignment and organizational cohesion.
• Serve as a key contact for resolving office challenges with independent judgment.

Conoscenze

Admin support

Executive coordination

Microsoft Office

Security clearance

Calendar management

Formazione

Associate's Degree

Bachelor's degree preferred

Strumenti

DTS

DISS

Navy Correspondence Manual

SECNAV directives

Descrizione del lavoro

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Manager

Full Time Washington Navy Yard, Washington, DC, US

19 days ago Requisition ID: 1251

Salary Range: $73,000.00 To $83,000.00 Annually

Evergreen Requisition Notice:

This is a continuously open requisition used by JCTM to identify and maintain a pool of qualified candidates for positions that may become available throughout the year due to recurring staffing needs. Submission of an application does not indicate that a current vacancy exists. Applications will be reviewed as vacancies arise and, at a minimum, on a quarterly basis. Candidates whose qualifications align with current or anticipated staffing needs may be contacted by JCTM to discuss potential opportunities and next steps in the selection process.

The Challenge:

What if your organizational, communication, and executive coordination skills could directly support national defense missions? JCTM is seeking skilled and motivated Office Managers to provide critical administrative and operational support to key leadership at Strategic Systems Programs Headquarters (SPHQ) in Washington, DC. In this role, you will manage high-level schedules, orchestrate secure meetings, prepare mission-critical correspondence, and ensure seamless office operations that enable strategic alignment and decision-making across technical and administrative divisions.

Build Your Career:

At JCTM, we value knowledge, experience, integrity, and commitment. Joining our team means becoming part of an organization that empowers individuals, prioritizes ethical practices, and fosters a culture of collaboration and growth.

As an Office Manager with JCTM, you will support one of the multiple branches within SPHQ by facilitating operational workflows, preparing Executive Core Qualifications (ECQs), and coordinating mission-focused tasks. You will be instrumental in enabling executive decision-making by managing correspondence, records, security access, and classified meetings with precision and confidentiality.

Key Responsibilities:

• Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
• Make travel arrangements via the Defense Travel System (DTS), and complete associated Navy-mandated training (SMARTS, SEAS).
• Maintain branch records and file documentation in accordance with SECNAV directives.
• Organize, schedule, and coordinate secure meetings, conferences, and VTCs, including developing agendas and tracking action items.
• Manage appointment calendars, prioritize executive schedules, and adjust as mission requirements evolve.
• Compose and edit technical correspondence, reports, and presentations from multiple data sources.
• Support cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS.
• Perform security escort duties where a Final Security Clearance is held.
• Assist with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs.
• Promote cross-branch alignment by sharing information and reinforcing organizational cohesion.
• Serve as a key point of contact for resolving office challenges, providing independent judgment and decision-making.

State-of-the-Art Technology:

Expand your expertise working with enterprise government systems such as DTS, DISS, SMARTS, SEAS, and more. Leverage these tools to enhance efficiency and ensure compliance with security and administrative protocols.

New Skills:

This role offers opportunities to engage with high-level government operations, develop ECQs aligned with OPM guidelines, and gain experience in executive-level correspondence and secure information handling.

Room to Grow:

You will have opportunities to expand your administrative leadership, take on cross-functional responsibilities, and contribute to JCTM's mission of supporting critical national defense operations. This position is ideal for candidates eager to make a measurable impact through precision, reliability, and initiative.

You Have

• Active Secret Security Clearance.
• Associate's Degree (Bachelor's preferred) or equivalent experience.
• 4+ years of administrative experience.
• Prior experience supporting executive personnel.
• Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
• Ability to work under strict deadlines with independent judgment and initiative.

Nice to Haves

• Knowledge of Navy and DoD policies, records management, and government correspondence.
• Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.

Clearance

Applicants selected will be subject to a security investigation and must meet eligibility requirements for access to classified information. A Secret Clearance is required.

Equal Opportunity Employer Statement

JCTM is an Equal Opportunity Employer that values diversity, inclusion, and professional growth. We empower our employees to drive positive change while supporting the safety and security of our nation.