Senior Executive Assistant - Legal Operations & Admin

Miami Family Law Group, PLLC; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance

Health Care Flexible Spending Account

Life insurance

Disability insurance

Educational course reimbursement

PTO

Paid holidays

Job summary

Miami Family Law Group, PLLC in Miami seeks an organized and proactive Executive Assistant / Office Operations Coordinator to support firm leadership and ensure daily office efficiency.

The role blends executive support with administrative, office operations, and legal tasks in a fast-paced, professional environment. It emphasizes system-driven processes, clear communication, and rigorous client service.

Qualifications

• 7+ years of experience as an Executive Assistant supporting C-Suite, attorneys or firm leadership.
• Associate's degree or higher.
• Experience in a professional services environment.
• Experience in a client-facing front desk role.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.

Responsibilities

• Manage complex calendars and scheduling for leadership.
• Coordinate meetings, appointments, and internal events.
• Anticipate scheduling conflicts and proactively resolve issues.
• Track action items, projects, and follow ups to support execution.
• Provide day to day administrative support to leadership as needed.
• Serve as the first point of contact for clients and visitors.
• Maintain a professional, organized, and welcoming office environment.
• Manage office supplies and coordinate with vendors.
• Answer and direct incoming calls professionally.
• Assist with general office needs and occasional office related errands.
• Organize and maintain digital and physical files.
• Assist with document management, scanning, and filing.
• Prepare and assemble trial binders and case materials.
• Support attorneys and leadership with administrative and case related tasks.
• Help ensure documents, communications, and records are handled accurately and efficiently.

Skills

Calendar management

Executive support

Client facing

Vendor coordination

Communication

Organization

Education

Associate degree

Tools

Microsoft Word

Outlook

Excel

Clio Manage

Job description

Miami Family Law Group, PLLC in Miami seeks an organized and proactive Executive Assistant / Office Operations Coordinator to support firm leadership and ensure daily office efficiency.

The role blends executive support with administrative, office operations, and legal tasks in a fast-paced, professional environment. It emphasizes system-driven processes, clear communication, and rigorous client service.