Executive Office Manager & CEO Support Lead

Galveston-County-Health-District; Texas City (TX); Presencial; USD 60 000 - 80 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Amazing retirement package

Affordable medical insurance

Generous paid time off

Free life insurance & long-term disa

Free parking

Resumo da oferta

Galveston County Health District is seeking an organized, professional Executive Office Manager/Executive Assistant to the CEO to coordinate Executive Office operations and provide direct administrative support to the Chief Executive Officer.

This position also supports executive leadership, the United Board of Health, and the Animal Services Advisory Committee as needed, while assisting with organizational website and social media communications.

Qualificações

• Five or more years of experience providing administrative support to an executive-level manager.
• Five or more years of experience with basic accounting principles and office management systems and procedures.
• Excellent written and verbal communication skills and strong proficiency in Microsoft Office.
• Experience with website and social media content management is preferred.
• Experience in public health or healthcare is preferred.
• Ability to coordinate projects, prioritize shifting demands, work independently, and exercise sound judgment.
• Commitment to confidentiality, professional customer service, and HIPAA compliance.
• Willingness to work evenings or weekends when necessary and ability to arrange transportation without relying on organization vehicles.
• Valid Texas driver’s license or ability to readily obtain one; motor vehicle record check may be required.
• Must comply with immunization policy and pass criminal background and drug/alcohol screening.
• Equivalent combinations of education and experience may be considered.

Responsabilidades

• Coordinate Executive Office administrative workflow and provide support to the CEO, Executive Leadership Team, United Board of Health (UBOH), and Animal Services Advisory Committee (ASAC).
• Coordinate calendars, meetings, events, trainings, travel logistics, correspondence, and executive office communications.
• Maintain confidential records and sensitive information with discretion and sound judgment.
• Support UBOH and ASAC meetings, including records retention, meeting materials, orientations, appointments, and bylaws compliance.
• Prepare presentations, coordinate strategic planning and town hall logistics, and communicate information on behalf of the CEO as needed.
• Coordinate purchase requisitions, contracts, billing and purchasing documentation, credit card reconciliation, invoicing, and budget tracking.
• Update the organization’s website and assist with social media content, newsletters, reports, and communications standards.
• Serve as a point of contact for internal and external stakeholders and coordinate with departments and community partners.
• Support public health emergency response activities, including evenings and weekends as needed.
• Perform other duties as assigned.

Conhecimentos

Executive support

Calendar management

Travel logistics

Microsoft Office

Communication skills

Formação académica

High school diploma

Bachelor’s degree preferred

Descrição da oferta de emprego

Galveston County Health District is seeking an organized, professional Executive Office Manager/Executive Assistant to the CEO to coordinate Executive Office operations and provide direct administrative support to the Chief Executive Officer.

This position also supports executive leadership, the United Board of Health, and the Animal Services Advisory Committee as needed, while assisting with organizational website and social media communications.