Executive Office Manager / Executive Assistant to the CEO

Galveston County Human Resources; Texas City (TX); In loco; USD 60.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Retirement package

Medical insurance

Paid time off

Life insurance

Free parking

Descrizione del lavoro

Galveston County Health District seeks an organized Executive Office Manager/Executive Assistant to coordinate Executive Office operations and provide direct administrative support to the Chief Executive Officer. This role also supports the United Board of Health and the Animal Services Advisory Committee as needed, and assists with website and social media communications.

The ideal candidate has 5+ years of executive-level support, strong Microsoft Office skills, and a commitment to

Competenze

• Requires high school diploma or equivalent; bachelor’s degree preferred.
• Five+ years of executive-level administrative support experience.
• Experience with basic accounting principles and office management systems.

Mansioni

• Coordinate Executive Office administrative workflow and provide support to the CEO and executive leadership.
• Coordinate calendars, meetings, travel, communications, and meeting logistics.
• Maintain confidential records and handle sensitive information with discretion.
• Support UBOH and ASAC meetings including materials and bylaws compliance.
• Prepare presentations and coordinate strategic planning and town hall logistics.

Conoscenze

Executive support

Calendar management

Communication skills

Discretion / confidentiality

Formazione

High school diploma or equivalent

Bachelor's degree preferred

Strumenti

Microsoft Office

Website management tools

Descrizione del lavoro

Galveston County Health District is seeking an organized, professional, and detail-oriented Executive Office Manager/Executive Assistant to the CEO to coordinate Executive Office operations and provide direct administrative support to the Chief Executive Officer. This position also supports executive leadership, the United Board of Health, and the Animal Services Advisory Committee as needed, while assisting with organizational website and social media communications.

Why Join Us?

• Amazing retirement package to secure your future
• Affordable medical insurance to keep you and your family covered
• Generous paid time off so you can recharge
• FREE life insurance & long-term disability for peace of mind
• FREE parking - because the little things matter too!

What You'll Do:

• Coordinate Executive Office administrative workflow and provide support to the CEO, Executive Leadership Team, United Board of Health (UBOH), and Animal Services Advisory Committee (ASAC)
• Coordinate calendars, meetings, events, trainings, travel logistics, correspondence, and executive office communications
• Maintain confidential records and sensitive information with discretion and sound judgment
• Support UBOH and ASAC meetings, including records retention, meeting materials, orientations, appointments, and compliance with applicable procedures and bylaws
• Prepare presentations, coordinate strategic planning and town hall meeting logistics, and communicate information on behalf of the CEO as needed
• Coordinate purchase requisitions, contracts, billing and purchasing documentation, credit card reconciliation, invoicing, and budget tracking
• Update the organization's website and assist with social media content, newsletters, reports, and communications standards
• Serve as a point of contact for internal and external stakeholders and coordinate with departments and community partners
• Support public health emergency response activities, including evenings and weekends as needed
• Perform other duties as assigned

What We're Looking For:

• High school diploma or equivalent required; bachelor's degree preferred
• Five or more years of experience providing administrative support to an executive-level manager
• Five or more years of experience with basic accounting principles and office management systems and procedures
• Excellent written and verbal communication skills and strong proficiency in Microsoft Office
• Experience with website and social media content management preferred
• Experience in public health or healthcare preferred
• Ability to coordinate projects, prioritize shifting demands, work independently, and exercise sound judgment
• Commitment to confidentiality, professional customer service, and compliance with organizational policies and HIPAA
• Willingness to work evenings or weekends when necessary and ability to arrange transportation without relying on organization vehicles
• Valid Texas driver's license or ability to readily obtain one; motor vehicle record check may be required
• Must comply with GCHD immunization policy and pass criminal background and drug/alcohol screening
• Equivalent combinations of education and experience may be considered.

Application Deadline:

Open Until Filled

No phone calls, please

ADA / EEO / DFWP

Our Mission:

Protecting and Promoting the One Health of Galveston County

Equal Employment Opportunity Statement

Galveston County Health District is an Equal Opportunity Employer and values diversity in the workplace. Applicants are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status.