Executive Office Manager/Executive Assistant to the CEO

Galveston County Health District; Texas City (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Amazing retirement package

Affordable medical insurance

Generous paid time off

Free life insurance & long-term disa

Free parking

Job summary

Galveston County Health District is seeking an organized, professional Executive Office Manager/Executive Assistant to the CEO to coordinate Executive Office operations and provide direct administrative support to the Chief Executive Officer.

This position also supports executive leadership, the United Board of Health, and the Animal Services Advisory Committee as needed, while assisting with organizational website and social media communications.

Qualifications

• Five or more years of experience providing administrative support to an executive-level manager.
• Five or more years of experience with basic accounting principles and office management systems and procedures.
• Excellent written and verbal communication skills and strong proficiency in Microsoft Office.
• Experience with website and social media content management is preferred.
• Experience in public health or healthcare is preferred.
• Ability to coordinate projects, prioritize shifting demands, work independently, and exercise sound judgment.
• Commitment to confidentiality, professional customer service, and HIPAA compliance.
• Willingness to work evenings or weekends when necessary and ability to arrange transportation without relying on organization vehicles.
• Valid Texas driver’s license or ability to readily obtain one; motor vehicle record check may be required.
• Must comply with immunization policy and pass criminal background and drug/alcohol screening.
• Equivalent combinations of education and experience may be considered.

Responsibilities

• Coordinate Executive Office administrative workflow and provide support to the CEO, Executive Leadership Team, United Board of Health (UBOH), and Animal Services Advisory Committee (ASAC).
• Coordinate calendars, meetings, events, trainings, travel logistics, correspondence, and executive office communications.
• Maintain confidential records and sensitive information with discretion and sound judgment.
• Support UBOH and ASAC meetings, including records retention, meeting materials, orientations, appointments, and bylaws compliance.
• Prepare presentations, coordinate strategic planning and town hall logistics, and communicate information on behalf of the CEO as needed.
• Coordinate purchase requisitions, contracts, billing and purchasing documentation, credit card reconciliation, invoicing, and budget tracking.
• Update the organization’s website and assist with social media content, newsletters, reports, and communications standards.
• Serve as a point of contact for internal and external stakeholders and coordinate with departments and community partners.
• Support public health emergency response activities, including evenings and weekends as needed.
• Perform other duties as assigned.

Skills

Executive support

Calendar management

Travel logistics

Microsoft Office

Communication skills

Education

High school diploma

Bachelor’s degree preferred

Job description

Galveston County Health District is seeking an organized, professional, and detail-oriented Executive Office Manager/Executive Assistant to the CEO to coordinate Executive Office operations and provide direct administrative support to the Chief Executive Officer. This position also supports executive leadership, the United Board of Health, and the Animal Services Advisory Committee as needed, while assisting with organizational website and social media communications. If you thrive in a fast-paced environment, we encourage you to apply.

Why Join Us?

We offer a career with fantastic benefits, including:

• Amazing retirement package to secure your future
• Affordable medical insurance to keep you and your family covered
• Generous paid time off so you can recharge
• FREE life insurance & long-term disability for peace of mind
• FREE parking - because the little things matter too!

What You’ll Do:

• Coordinate Executive Office administrative workflow and provide support to the CEO, Executive Leadership Team, United Board of Health (UBOH), and Animal Services Advisory Committee (ASAC)
• Coordinate calendars, meetings, events, trainings, travel logistics, correspondence, and executive office communications
• Maintain confidential records and sensitive information with discretion and sound judgment
• Support UBOH and ASAC meetings, including records retention, meeting materials, orientations, appointments, and compliance with applicable procedures and bylaws
• Prepare presentations, coordinate strategic planning and town hall meeting logistics, and communicate information on behalf of the CEO as needed
• Coordinate purchase requisitions, contracts, billing and purchasing documentation, credit card reconciliation, invoicing, and budget tracking
• Update the organization’s website and assist with social media content, newsletters, reports, and communications standards
• Serve as a point of contact for internal and external stakeholders and coordinate with departments and community partners
• Support public health emergency response activities, including evenings and weekends as needed
• Perform other duties as assigned

What We’re Looking For:

• High school diploma or equivalent required; bachelor's degree preferred
• Five or more years of experience providing administrative support to an executive-level manager
• Five or more years of experience with basic accounting principles and office management systems and procedures
• Excellent written and verbal communication skills and strong proficiency in Microsoft Office
• Experience with website and social media content management preferred
• Experience in public health or healthcare preferred
• Ability to coordinate projects, prioritize shifting demands, work independently, and exercise sound judgment
• Commitment to confidentiality, professional customer service, and compliance with organizational policies and HIPAA
• Willingness to work evenings or weekends when necessary and ability to arrange transportation without relying on organization vehicles
• Valid Texas driver's license or ability to readily obtain one; motor vehicle record check may be required
• Must comply with GCHD immunization policy and pass criminal background and drug/alcohol screening
• Equivalent combinations of education and experience may be considered.

Application Deadline:

Open Until Filled

No phone calls please

ADA / EEO / DFWP

Our Mission:

Protecting and Promoting the One Health of Galveston County

Equal Employment Opportunity Statement

Galveston County Health District is an Equal Opportunity Employer and values diversity in the workplace. Applicants are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status.