Executive Office Lead: CEO Support & Board Collaboration

Jazz Pharmaceuticals; Carlsbad (CA); On-site; USD 118,000 - 178,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401k retirement savings plan

Flexible paid vacation

Job summary

Jazz Pharmaceuticals, a global biopharma company, is seeking a Senior Manager, Office of the CEO to maximize the CEO’s time, readiness, and effectiveness. This role partners across the Office of the CEO to anticipate needs, coordinate priorities, and ensure seamless execution, including board activities and travel planning.

The position requires at least 10 years in a senior administrative role, exceptional judgment, and the ability to work across time zones.

Qualifications

• Minimum of 10 years of professional experience in a senior administrative role supporting executives.
• Ability to thrive in a fast-paced, international organization environment.
• Experience coordinating board meetings, travel, and complex calendars.
• Strong written and verbal communication, discretion, and relationship management.

Responsibilities

• Strategic calendaring for the CEO, including board obligations.
• CEO meeting readiness with briefing materials and objectives.
• Executive communications triage and follow-up coordination.
• Coordinate global travel and office logistics for the CEO and Chief of Staff.
• Support Board meeting content, permissions, and travel arrangements.
• Expense management and timely submission of reports.

Skills

Calendar management

Travel planning

Board coordination

Executive communications

Expense management

Microsoft Office proficiency

Project management

Discretion

Education

College degree

Tools

Microsoft Outlook

Teams

Word

Excel

OneNote

PowerPoint

Zoom

Job description

Jazz Pharmaceuticals, a global biopharma company, is seeking a Senior Manager, Office of the CEO to maximize the CEO’s time, readiness, and effectiveness. This role partners across the Office of the CEO to anticipate needs, coordinate priorities, and ensure seamless execution, including board activities and travel planning.

The position requires at least 10 years in a senior administrative role, exceptional judgment, and the ability to work across time zones.