Executive Office & Finance Administrator

LeoForce; Marlborough (MA); On-site; USD 28,000 - 37,000; Full time

Job summary

LeoForce in Marlborough, MA seeks an experienced Office Administrator to support financial operations and executive staff. You will handle invoicing, billing, budgeting records and document preparation.

The role requires meticulous data entry, proficiency in Word/Excel, QuickBooks or FreshBooks, calendar management for the President, and secure filing of confidential information. This mid-level position offers a stable environment in a heavy-haul trucking company with opportunities for growth

Qualifications

• Proven experience in accounting or financial administration.
• Experience with invoicing and accounts receivable tracking.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Generate, review, and send client invoices; track accounts receivable.
• Reconcile expenses and executive card statements for the President.
• Maintain accurate financial data entry and budgeting records.
• Prepare Excel reports and Word documents; create standardized templates.
• Manage the President's calendar, emails, and meeting minutes.
• Organize secure filing systems for confidential corporate data.

Skills

MS Office

Billing software

Attention to detail

Communication skills

Discretion

Tools

QuickBooks

FreshBooks

Job description

LeoForce in Marlborough, MA seeks an experienced Office Administrator to support financial operations and executive staff. You will handle invoicing, billing, budgeting records and document preparation.

The role requires meticulous data entry, proficiency in Word/Excel, QuickBooks or FreshBooks, calendar management for the President, and secure filing of confidential information. This mid-level position offers a stable environment in a heavy-haul trucking company with opportunities for growth