Executive Office & Facilities Coordinator

Arc-of-Carroll-County; Westminster (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Arc of Carroll County in Westminster, MD seeks an Executive Office Coordinator to provide high-level administrative and operational support to the CEO and leadership, while coordinating facilities and office operations across the organization.

You will manage the CEO’s calendar, prepare reports and presentations, supervise maintenance, and oversee vendor relationships for both office and residential sites, partnering with cross-functional teams to advance organizational priorities.

Qualifications

• High school diploma or GED required; AA degree preferred or equivalent training/experience.
• 3–5 years in executive support, office management, or operations.
• Experience coordinating vendors, facilities, or property maintenance preferred.

Responsibilities

• Manage CEO’s calendar, meetings, and priorities.
• Prepare reports, correspondence, and presentations.
• Serve as liaison with internal and external stakeholders.
• Track organizational priorities and follow up on key initiatives.
• Coordinate Board and committee meetings (agendas, materials, minutes).
• Maintain corporate records and governance documentation.
• Support board member onboarding and engagement.
• Oversee daily operations of the administrative office.
• Develop and maintain systems, workflows, and procedures.
• Supervise maintenance.
• Conduct daily facility walkthroughs to identify repairs and upkeep needs.
• Manage office and residential property vendors; coordinate services and track maintenance requests.
• Collaborate with leadership to resolve facility issues.
• Assist in planning leadership meetings, training, and events.
• Track progress on strategic goals.
• Handle sensitive information with discretion; maintain secure records.
• Support compliance with policies and regulatory requirements.

Skills

Organizational skills

Multitasking

Vendor management

Communication

Discretion

Microsoft Office

Education

High School Diploma or GED

AA degree preferred

Job description

Arc of Carroll County in Westminster, MD seeks an Executive Office Coordinator to provide high-level administrative and operational support to the CEO and leadership, while coordinating facilities and office operations across the organization.

You will manage the CEO’s calendar, prepare reports and presentations, supervise maintenance, and oversee vendor relationships for both office and residential sites, partnering with cross-functional teams to advance organizational priorities.