Executive Office & Facilities Coordinator

THE ARC CARROLL COUNTY INC; Westminster (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

THE ARC CARROLL COUNTY INC is seeking an Executive Office Coordinator to provide high-level administrative and operational support to the CEO and Executive Leadership. The role oversees office operations and coordinates facilities, vendor relationships, and maintenance across administrative and residential sites.

Responsibilities include managing the CEO’s calendar, preparing reports, coordinating Board meetings, and maintaining governance records.

Qualifications

• High School Diploma or GED required; AA degree preferred or equivalent training/experience.
• 3-5 years in executive support, office management, or operations.
• Experience coordinating vendors, facilities, or property maintenance preferred.

Responsibilities

• Manage CEO’s calendar, meetings, and priorities.
• Prepare reports, correspondence, and presentations.
• Serve as liaison with internal and external stakeholders.
• Track organizational priorities and follow up on key initiatives.
• Coordinate Board and committee meetings (agendas, materials, minutes) and governance documentation.
• Support board member onboarding and engagement.
• Oversee daily operations of the administrative office and develop systems/workflows.
• Supervise maintenance and coordinate facilities-related needs.
• Manage and coordinate office and residential property vendors and maintenance requests.
• Assist in planning leadership meetings, trainings, and events.

Skills

Organizational skills

Vendor management

Communication

Problem solving

Discretion

Microsoft Office

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Job description

THE ARC CARROLL COUNTY INC is seeking an Executive Office Coordinator to provide high-level administrative and operational support to the CEO and Executive Leadership. The role oversees office operations and coordinates facilities, vendor relationships, and maintenance across administrative and residential sites.

Responsibilities include managing the CEO’s calendar, preparing reports, coordinating Board meetings, and maintaining governance records.