Executive Office & Events Operations Lead

Voltera; New York (NY); Hybrid; USD 115,000 - 135,000; Full time

Benefits offered by this job

Annual bonus

Equity compensation

Comprehensive health insurance (M/D/V)

401(k) with company match

Unlimited vacation time

11 paid company holidays

Monthly health stipend

Monthly phone & internet stipend

Electric vehicle incentive

Job summary

Voltera seeks an organized and proactive Office Manager to keep our Brooklyn office running smoothly while providing high-level support to our CEO and Executive Leadership Team.

You will own day-to-day operations, manage calendars, coordinate events, and partner with the People Team on All Hands meetings and offsites. The role requires a practical, service-oriented approach and strong communication in a fast-moving company.

Qualifications

• 3+ years in office management, workplace operations, or similar role.
• Experience supporting senior executives and coordinating calendars, meetings, and events.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Own day-to-day operations of Voltera’s Brooklyn office, keeping the space organized and welcoming.
• Manage mail, packages, and shipments; coordinate deliveries as needed.
• Coordinate office lunches, catering, snacks, supplies, and vendor relationships.
• Prepare conference rooms and spaces for meetings and events, handling logistics and materials.
• Provide executive calendar management, travel coordination, and follow-up support.
• Coordinate All Hands meetings, team events, and company offsites with People Team.
• Maintain calendars, trackers, and files; identify process improvements across teams.
• Perform additional responsibilities as assigned.

Skills

Office management

Executive support

Calendar management

Event planning

Travel coordination

Vendor management

Communication

Discretion

Tools

Microsoft 365

Job description

Voltera seeks an organized and proactive Office Manager to keep our Brooklyn office running smoothly while providing high-level support to our CEO and Executive Leadership Team.

You will own day-to-day operations, manage calendars, coordinate events, and partner with the People Team on All Hands meetings and offsites. The role requires a practical, service-oriented approach and strong communication in a fast-moving company.