Executive Office & Engagement Coordinator

PDM; Des Moines (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

PDM seeks an Office Manager to provide high-level administrative and operational support to the leadership team, ensuring smooth day-to-day office operations and coordinating meetings, events, and employee engagement initiatives.

The role requires strong organizational skills, attention to detail, and the ability to manage travel, expenses, and office supplies while delivering professional experiences to employees, visitors, and clients in a fast-paced environment.

Qualifications

• Experience supporting senior leadership or executive teams.
• Strong organizational and time management skills.
• Experience coordinating meetings, events, and travel logistics.
• Familiarity with expense reporting and basic financial tasks.
• Experience in a fast-paced, professional office environment.
• Exposure to EOS is a plus.

Responsibilities

• Provide administrative and logistical support to PDM Leadership, including coordination of meetings, materials, and follow-ups.
• Support meetings through scheduling, communication, and preparation of materials including catering or food requests.
• Process and manage leadership’s expense reports accurately and in a timely manner.
• Coordinate company travel arrangements, including bookings, itineraries, and logistics.
• Maintain office operations, including ordering and managing supplies across office areas.
• Oversee incoming and outgoing mail distribution.
• Serve as the first point of contact by greeting guests and managing incoming calls and messages.
• Assist with financial administrative tasks, including sending checks and ACH remittances.
• Plan and execute logistics for company events and celebrations, including preparation of materials (e.g., name tags, drink tickets, guest lists).
• Support invitation distribution and RSVP tracking for company events, including ESOP-related gatherings.
• Support employee engagement and recognition initiatives, including: Coordinating birthday gifts, cards, and communications
• Organizing, labeling, and distributing company swag
• Oversee company merchandise/apparel store coordination and inventory.
• Coordinate office furniture needs, including ordering and maintaining equipment such as chairs and other furnishings.
• Oversee the organization and maintenance of all shared office spaces and closets.
• Perform additional responsibilities as needed to support business operations.

Skills

Executive support

Organizational skills

Meeting coordination

Travel logistics

Expense reporting

Office operations

EOS familiarity

Education

High school diploma

Associate or Bachelor’s preferred

Job description

PDM seeks an Office Manager to provide high-level administrative and operational support to the leadership team, ensuring smooth day-to-day office operations and coordinating meetings, events, and employee engagement initiatives.

The role requires strong organizational skills, attention to detail, and the ability to manage travel, expenses, and office supplies while delivering professional experiences to employees, visitors, and clients in a fast-paced environment.