Executive Office & Events Manager

Socket.dev; Des Moines (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

Socket.dev is seeking an Office Manager to provide high-level administrative and operational support to the PDM Leadership, ensuring smooth day-to-day office operations. The role coordinates meetings, materials, travel, and events, while handling expense reporting and guest reception with professionalism.

The ideal candidate will have 3+ years of administrative experience, strong organization, and familiarity with EOS principles. A high school diploma is required; a related degree is preferred.

Qualifications

• Experience supporting senior leadership or executive teams preferred.
• 3+ years of administrative, office coordination, or executive support experience.
• Education: High school diploma or equivalent; associate or bachelor’s degree preferred.

Responsibilities

• Provide administrative and logistical support to PDM Leadership, including coordination of meetings, materials, and follow-ups.
• Support meetings through scheduling, communication, and preparation of materials including catering or food requests.
• Process and manage leadership’s expense reports accurately and in a timely manner.
• Coordinate company travel arrangements, including bookings, itineraries, and logistics.
• Maintain office operations, including ordering and managing supplies across office areas.
• Oversee incoming and outgoing mail distribution.
• Serve as the first point of contact by greeting guests and managing incoming calls and messages.
• Assist with financial administrative tasks, including sending checks and ACH remittances.
• Plan and execute logistics for company events and celebrations, including preparation of materials (e.g., name tags, drink tickets, guest lists).
• Support invitation distribution and RSVP tracking for company events, including ESOP-related gatherings.
• Support employee engagement and recognition initiatives, including: coordinating birthday gifts, cards, and communications; assisting with thank-you cards; organizing distribution of swag; oversee merchandise store coordination.
• Coordinate office furniture needs, including ordering and maintaining equipment.

Skills

Executive support

Organization

Travel logistics

Expense reporting

Office environment

EOS familiarity

Education

High school diploma

Associate or Bachelor’s degree in business

Job description

Socket.dev is seeking an Office Manager to provide high-level administrative and operational support to the PDM Leadership, ensuring smooth day-to-day office operations. The role coordinates meetings, materials, travel, and events, while handling expense reporting and guest reception with professionalism.

The ideal candidate will have 3+ years of administrative experience, strong organization, and familiarity with EOS principles. A high school diploma is required; a related degree is preferred.